Executive Assistant

Executive Assistant

Philo is a cutting-edge TV streaming company revolutionizing the way people watch their favorite television shows and movies. We are seeking a highly motivated and organized Executive Assistant to support our executive team in achieving our mission of providing top-quality entertainment to our customers. As an Executive Assistant at Philo, you will play a crucial role in ensuring seamless communication, coordination, and execution of various tasks to facilitate the smooth operation of our business. This position will be located in Brooklyn, NY with an expectation of 5 days per week in office.

What You’ll Be Doing (Responsibilities):

• Calendar Management: Efficiently manage the schedules of the company’s executives, ensuring that meetings, appointments, and events are organized, prioritized, and coordinated effectively. Proactively anticipate schedule changes and potential conflicts.
• Meeting Coordination: Coordinate executive meetings, including preparing agendas, collating necessary materials, and disseminating meeting notes. Ensure all participants are well-informed and prepared for discussions.
• Travel Arrangements: Arrange and coordinate travel logistics for executives, including flight bookings, hotel accommodations, ground transportation, and any other travel-related requirements.
• Communication Facilitation: Act as a central point of contact between the executive team and internal/external stakeholders, demonstrating professionalism and diplomacy in all interactions. Handle incoming communications, including emails and phone calls, with discretion and prompt responses.
• Information Management: Organize and maintain sensitive and confidential information, ensuring that all data and documents are appropriately filed and easily accessible to relevant parties.
• Document Preparation: Assist in the creation, editing, and formatting of various business documents, presentations, and reports to ensure consistency and professionalism.
• Project Support: Provide support to ongoing projects and initiatives, assisting in research, data collection, and progress tracking to help meet project deadlines.
• Office Operations: Collaborate with the office management team to ensure the office environment is conducive to productivity and efficiency. Help coordinate office events and activities as needed.
• Special Assignments: Undertake special projects or tasks as assigned by the executive team, demonstrating adaptability and problem-solving skills.
• Confidentiality and Discretion: Maintain strict confidentiality on all sensitive information and handle confidential matters with utmost trustworthiness and integrity.

What You’ll Bring (Requirements):

• Proven Experience: 5+ years of experience as an executive assistant. Experience within the tech or entertainment industry is a big plus!
• Organizational Skills: Demonstrated ability to manage multiple tasks simultaneously, set priorities, and meet deadlines while maintaining a high level of attention to detail.
• Communication: Excellent written and verbal communication skills with the ability to interact professionally with individuals at all levels of the organization and external partners.
• Tech Savvy: Proficiency in using productivity tools such as Google Suite, Slack, calendar management software, and other relevant applications.
• Adaptability: Able to thrive in a fast-paced and dynamic environment, adapting to changing priorities and handling unexpected situations with composure.
• Problem-Solving: Strong analytical and problem-solving skills, with the ability to identify issues, propose solutions, and make sound decisions.
• Confidentiality: A track record of handling sensitive and confidential information with the utmost discretion.
• Team Player: A collaborative and proactive approach to work, with the ability to work effectively as part of a team.

If you are an organized, efficient, and adaptable individual with a passion for the entertainment industry, this is an exciting opportunity to be a part of Philo’s growth and success. Join our team and help shape the future of television streaming!

More about Philo

At Philo, we’re a company that puts people first—both our subscribers and our team. We empower our colleagues to do their best work while supporting one another in pursuing shared goals. We value pragmatism, pride in our work, and passion, with…