Executive Assistant (San Francisco, CA)

Who We Are

Renew Home is on a mission to change how we power the world by making it easier for customers to save energy and money at home as part of the largest residential virtual power plant in North America.

We partner with industry-leading brands to better manage residential energy for users by prioritizing efficiency, savings, and comfort — and cleaner energy for everyone.

We are an Equal Opportunity employer striving to create a diverse, equitable, and inclusive work environment where everyone feels that they have a voice that is heard.

We strongly encourage candidates to check out our website at www.renewhome.com to learn more about the world-changing work we are doing.

Role Summary

This role provides high-level administrative and operational support to multiple C-suite leaders, partners with the Business Development team, and leads day-to-day management of the San Francisco/ Bay Area office. You’ll ensure senior leaders and the broader organization are set up for success, partner-facing activities run smoothly, and the office is an efficient, welcoming environment for team members and visitors.

This is a high-trust, high-accountability role that requires exceptional organizational skills, clear communication, attention to detail, and follow-through.

What You Will Do

Executive Support & Operations

• Manage professional and work-related scheduling for executive team members, including complex calendar coordination, travel planning, meeting logistics, email support, and agenda preparation, ensuring priorities are aligned with business needs.
• Coordinate internal and external meetings, including scheduling, Google Meet or in-person setup, preparation of materials, note taking, and follow-up on action items.
• Anticipate executive and organizational needs, proactively resolving logistical and operational challenges while ensuring smooth coordination across leadership, internal teams, vendors, customers, and external partners.
• Lead planning and execution for BU-level team offsites and onsite events, including scheduling, travel coordination, venue logistics, vendor management, agenda support, and onsite operations.
• Prepare and submit accurate expense reports and supporting documentation as required.
• Provide general administrative and operational support for leadership initiatives, team activities, and company events.

Office Management

• Own the day-to-day management of the San Francisco/Bay Area office, ensuring a seamless, efficient, and welcoming workplace experience.
• Serve as the primary point of contact for office vendors, facilities, IT coordination, and building management.
• Manage office operations and inventory, including office supplies, swag and shipping coordination, kitchen/restock needs, equipment maintenance, and general workplace organization.

Communication & Coordination

• Maintain confidentiality and professionalism in all internal and external communications.
• Keep executives informed about organizational policies, updates, workflows, and company initiatives.
• Support internal communication and knowledge-sharing hygiene across Slack and Notion, including channel organization, archiving, and documentation support.

Requirements

• 4+ years of experience as an Executive Assistant, Executive Administrator, or similar high-level administrative support role.
• Must reside in the Bay Area.
• Proven experience supporting senior executives and managing complex calendars, travel, meetings, and logistics.
• Strong proficiency in Google Workspace (Gmail, Calendar, Docs, Sheets, Slides), Notion, and Slack.
• Excellent verbal and written communication skills with the ability to interact professionally across all levels of the organization.
• Exceptional organizational skills, attention to detail, and ability to manage multiple priorities in a fast-paced environment.
• Ability to handle sensitive and confidential information with discretion and professionalism.
• Proactive, resourceful, and solutions-oriented mindset with strong ownership and follow-through.
• Comfortable working independently while also collaborating effectively across teams.
• Experience coordinating events, offsites, or office operations is a plus.

Benefits

What You’ll Get

• This is a non-exempt role. The hourly rate for this role is: $60 - $69. We use market data and consider your job family, background, skills, experience, and U.S. work location to determine co…