Executive Assistant to Chief Financial Officer

Our client within the Non-Profit is seeking an Executive Assistant to join their team. The ideal candidate will provide top-level assistance for high level executives. They should be well-organized and be comfortable scheduling meetings and responding to emails on the executive’s behalf. Lastly, this individual should be able to draft documents and help the executive with any necessary meeting preparations.

Responsibilities

• Manage a busy executive calendar and schedule meetings.
• Coordinate domestic travel and process expense reports.
• Serve as the primary point of contact for internal and external meeting requests.
• Prepare correspondence, presentations, reports, and board materials.
• Coordinate virtual and in-person meetings.
• Take meeting notes and assist with project follow-up.
• Handle confidential information with discretion.
• Assist with special projects as needed.
• Use Asana to help track projects and deadlines.
• Maintain CRM information and support reporting activities.

Qualifications

• 3+ years of experience supporting a Director, VP, C-level executive, or similar senior leader.
• Strong organizational and time management skills.
• Excellent written and verbal communication skills.
• Proficiency with Microsoft Office and Google Workspace.
• Comfortable learning new technology. Experience with Asana or another project management platform is a plus.
• Professional, proactive, and able to manage multiple priorities with minimal supervision.
• Bachelor’s degree preferred but not required.