Executive Administrative Assistant

Requisition ID: 17334

Location:
Chicago, IL, US, 60606

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Pay Type: Salary

Position type: Full-time / Salary

Estimated Wage Range $85,000 - $125,000/Annually

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COMPANY OVERVIEW

Amrize is building North America. From bridges and railways to data centers, schools, offices and homes, our solutions are inside the buildings and infrastructure that connect people and advance how we live. And we invite you to come and build with us.

As the partner of choice for professional builders, we offer advanced branded solutions from foundation to rooftop. Wherever our customers are, whatever their job, we’re ready to deliver. Our 19,000 colleagues work across 1,000 sites supported by an unparalleled distribution network. Infrastructure, commercial and residential, new build, repair and refurbishment: We’re in every construction market.

Amrize listed on the New York Stock Exchange and the SIX Swiss Exchange on June 23, 2025, following our spinoff as an independent company. Join us and build your ambition.

Learn more at www.amrize.com/careers

Description:
Join Amrize as a Executive Administrative Assistant and help construct what’s next. If you’re ready to put your skills to work on projects that matter — and build a career with a company that’s building North America — we want to hear from you!

ABOUT THE ROLE

The Executive Assistant will be responsible for the coordination of activities (operations and planning) and ensuring the timely flow of information to and from the executive office. The individual handles details of a highly confidential and critical nature and must function efficiently and effectively in a fast-paced professional environment. S/he will have a proven ability to independently manage multiple tasks and projects with competing priorities and deadlines, screen and prioritize communications and opportunities from external and internal sources, and organize and maintain administrative processes is essential to this position. In addition, they will be responsible for coordinating and preparing presentations and packets. This individual must be able to work with and bring together cross-functional coordination between programs and departments. The ideal candidate will be dynamic, high-energy, organized, and able to support cross-functional coordination in a fast-paced environment and possess excellent judgment. S/he will be required to be available during regular business hours, evenings, and/or weekends, on occasion/as needed to provide support and assistance to the Executive team members.

WHAT YOU’LL ACCOMPLISH

Prepares, composes, and initiates various documents, often confidential in nature, such as letters, correspondence, memoranda, reports, minutes, presentation materials and chooses the appropriate means of communication.

Coordinates the Chief Financial Officer’s calendar and ensures effective coordination and scheduling of appointments, meetings, and activities. Manage the Executive’s daily schedule.

Serves as the point person for all persons needing to contact the CFO while managing internal/external contacts. Handle confidential information in a professional and discreet manner.

Coordinate events as required, including staff functions, special events, conferences & workshops, etc.

Ability to order lunch and catering for in-house meetings.

Schedules meetings, including some international, and handles travel arrangements and proactively coordinates the pre-planning of trips with various internal functions, including arranging appropriate travel, visas, agendas, and necessary contacts and country information.

Process and maintain expense reports and payment/purchase orders for the CFO. Provides reports and data as required for various projects.

Reconciles departmental invoices and prepares them for payment.

Develop and maintain a system that alerts to upcoming deadlines on incoming requests or events.

Understand organizational policies and procedures necessary to ensure appropriate decis…