Executive Assistant

Executive Assistant

Employment Type: Direct Hire

Location: Gardena, CA (100% Onsite)

Pay: $24.00-$31.75/hour DOE

Overview

We are partnering with a well-established behavioral health organization to identify an Executive Assistant who will serve as the right-hand support to the Chief Financial Officer. This role is ideal for a polished administrative professional who thrives in a fast-paced environment, enjoys working behind the scenes, and can be trusted with highly confidential information.

The Executive Assistant will play a critical role in keeping the CFO organized and operating efficiently through calendar management, document preparation, data entry, reporting, and executive-level administrative support. The ideal candidate is proactive, detail-oriented, highly organized, and comfortable taking initiative with minimal direction.

This is a fully onsite position based in Gardena and offers the opportunity to work closely with executive leadership while supporting the organization’s financial and operational functions.

Key Responsibilities

• Provide high-level administrative support to the Chief Financial Officer
• Manage executive calendars, scheduling, and meeting coordination
• Prepare meeting agendas, minutes, reports, memos, and correspondence
• Perform high-volume data entry and maintain accurate records
• Create, update, compare, and format Excel spreadsheets and reports
• Cross-reference data across multiple spreadsheets and documents
• Maintain confidential files, records, and executive documentation
• Answer inquiries and provide administrative support to internal and external stakeholders
• Coordinate travel arrangements, conference registrations, and related logistics
• Assist with expense tracking, documentation, and reconciliation
• Organize and maintain filing systems and departmental records
• Support special projects and ad hoc administrative requests as needed
• Serve as a trusted business partner to the CFO by taking ownership of tasks and following through independently

Required Qualifications

• Minimum 2+ years of Executive Assistant, Administrative Assistant, or related administrative support experience
• Previous experience supporting senior leadership or executive-level professionals
• Strong data entry skills with exceptional attention to detail
• Advanced Microsoft Office proficiency, including:
• Ability to create, edit, compare, and format spreadsheets accurately
• Excellent written and verbal communication skills
• Strong organizational, prioritization, and time management abilities
• Experience handling confidential and sensitive information
• Ability to work independently and exercise sound judgment
• Stable work history with demonstrated longevity in prior roles

Preferred Qualifications

• Bachelor’s Degree
• Experience supporting finance, accounting, or executive leadership teams
• Basic accounting or bookkeeping experience
• Experience with grant-funded organizations or nonprofit environments
• Familiarity with Microsoft Copilot
• Experience preparing board materials, meeting minutes, and executive communications

Equal Opportunity Notice

Highspring LLC (d/b/a Vaco by Highspring) and its parents, affiliates, and subsidiaries (“we,” “our,” or “Vaco by Highspring”) are committed to the full inclusion of all qualified individuals and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by applicable law. The company is also committed to ensuring that persons who need them are provided with reasonable accommodations; if an accommodation is needed to participate in the job application or interview process, please contact [email protected] .

Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal .

Representation Notice

By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. Additionally, you agree to be included in our t…