Executive Assistant

Wise May are looking for an Executive Assistant to join a respected and purpose-driven organisation based in Central London. This is an excellent opportunity to be supporting the CEO, playing a key role in ensuring the smooth running of the executive office while contributing to the continued success of the organisation.

T his is a full-time, permanent position . T he role is predominantly office-based, with flexibility depending on the CEO’s schedule.

Executive Assistant duties include:

• Provide high-level executive support to the CEO, managing a busy and ever-changing diary.
• Coordinate domestic and international travel arrangements and detailed itineraries.
• Prepare agendas, attend meetings and produce accurate, high-quality minutes, particularly for governance and board meetings.
• Act as the main point of contact for internal and external stakeholders on behalf of the CEO.
• Minute taking in board meetings.
• Build strong working relationships across the organisation and with key external contacts.
• Support the planning and coordination of governance meetings, ensuring all documentation is prepared and distributed in advance.
• Proactively manage priorities, anticipate the CEO’s needs and ensure actions are followed up efficiently.
• Identify opportunities to improve processes and introduce new ways of working within the executive office.
• Provide administrative support across a range of business activities and confidential matters.
• Assist with projects and organisational initiatives as required, with the opportunity to become more involved in project work over time.

Executive Assistant skills required:

• Previous experience working as an Executive Assistant, Personal Assistant or similar executive support role.
• Excellent minute-taking experience, ideally within board or governance meetings.
• Strong diary management and organisational skills, with the ability to manage multiple priorities.
• Confident liaising with senior stakeholders and maintaining strong professional relationships.
• A proactive, solutions-focused approach with the confidence to use initiative and identify areas for improvement.
• Excellent written and verbal communication skills.
• Strong attention to detail and the ability to handle confidential information with discretion.
• An interest in supporting projects and contributing beyond the traditional Executive Assistant remit would be advantageous.
• Flexible approach to office attendance, with the ability to work in the office whenever the CEO is present.