Executive Assistant

Executive Assistant

Location: Costa Mesa, California (Onsite)

Salary: $115,000–$130,000 annually, depending on experience, plus comprehensive benefits and bonus eligibility.

Position Overvie

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The ideal candidate is proactive, detail-oriented, and comfortable handling confidential information while coordinating complex schedules, communications, projects, and operational initiatives across multiple department

s.Key Responsibiliti

• esManage and prioritize complex executive calendars, balancing internal meetings, client appointments, travel, deadlines, and changing business prioritie
• s.Coordinate domestic and occasional international travel arrangements, including flights, hotels, transportation, itineraries, and expense reconciliatio
• n.Prepare professional correspondence, reports, presentations, meeting materials, and executive communications with exceptional attention to detai
• l.Serve as the primary point of contact for executive communications by screening calls, responding to inquiries, and directing requests appropriatel
• y.Organize leadership meetings by preparing agendas, distributing materials, documenting action items, and following up to ensure timely completio
• n.Support executive-level projects by tracking milestones, coordinating cross-functional teams, and ensuring deadlines are achieve
• d.Assist with preparing financial reports, spreadsheets, budgets, and operational analyses utilizing Microsoft Excel and other reporting tool
• s.Review documents for completeness, formatting, and accuracy before executive approval or distributio
• n.Maintain organized electronic and physical filing systems while safeguarding confidential business informatio
• n.Coordinate departmental purchasing requests, vendor documentation, contracts, and administrative workflows as neede
• d.Partner with Accounting, Human Resources, Operations, and other departments to ensure efficient communication and execution of administrative processe

s.Qualificatio

• ns10+ years of Executive Assistant experience supporting C-level executives or senior leadershi
• p.Exceptional organizational skills with the ability to manage multiple priorities in a deadline-driven environmen
• t.Demonstrated ability to exercise sound judgment and maintain strict confidentialit
• y.Advanced proficiency with Microsoft Office Suite, including Outlook, Excel, Word, and PowerPoin
• t.Experience coordinating executive travel, meetings, and complex schedulin
• g.Strong problem-solving skills with the ability to work independently and anticipate executive need
• s.High level of professionalism, discretion, and emotional intelligenc
• e.Experience supporting financial reporting, budgets, or operational documentation is preferre
• d.Associate’s or Bachelor’s degree preferred, or equivalent professional experienc

e.Preferred Experien

ceCandidates with experience supporting executives within professional services, manufacturing, construction, engineering, financial services, or other fast-paced corporate environments are highly encouraged to appl

• y.Base salary o f $115,000–$130,0 00, depending on experien
• cePerformance-based bonus opportuni
• tyMedical, dental, and vision insuran
• ce401(k) with company mat
• chPaid vacation, holidays, and sick lea
• veProfessional development opportuniti
• esCollaborative and stable work environme
• ntOpportunity to work closely with executive leadership and contribute to key business initiativ

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