Executive Assistant to the Chief Executive Officer & Chief Financial Officer

Position Overview

Staff Boom is seeking an experienced Executive Assistant to serve as the trusted partner to the Chief Executive Officer and Chief Financial Officer. This role is responsible for helping two executive leaders stay focused on the highest priorities by managing schedules, coordinating projects, anticipating needs, and ensuring the Executive Office runs efficiently. The ideal candidate is organized, resourceful, professional, and comfortable working in a fast-paced environment where priorities change quickly.

Executive Office Management

·        Manage complex executive calendars while balancing competing priorities.

·        Coordinate leadership meetings, board meetings, partner meetings, and recurring executive meetings.

·        Prepare agendas, meeting materials, presentations, and executive correspondence.

·        Track follow-up items and ensure commitments are completed on time.

·        Maintain confidential files, contracts, and executive documentation.

·        Monitor executive communications and prioritize urgent matters.

Support for the CEO

·        Coordinate frequent domestic and international travel, including multi-city itineraries, hotels, transportation, and meeting logistics.

·        Prepare travel itineraries, briefing materials, and presentation packets.

·        Coordinate strategic planning sessions, leadership off-sites, and company events.

·        Assist with executive communications and changing priorities.

Support for the CFO

·        Coordinate budgeting, forecasting, finance meetings, and reporting calendars.

·        Organize board materials and financial presentations.

·        Manage contract routing, electronic signatures, and confidential financial documents.

·        Assist with expense reporting and finance-related administrative projects.

Day-to-Day Responsibilities

·        Schedule interviews and executive candidate visits.

·        Coordinate visitors, conference rooms, lunches, and meeting logistics.

·        Prepare reports, presentations, spreadsheets, and meeting packets.

·        Arrange shipping, office supplies, and executive materials.

·        Research vendors, pricing, travel options, and special projects.

·        Provide administrative support for projects assigned by the CEO or CFO.

Qualifications

·        3–5 years of experience supporting senior executives or C-suite leaders.

·        Bachelor’s degree preferred or equivalent experience.

·        Advanced proficiency in Microsoft Outlook, Word, Excel, PowerPoint, and Teams.

·        Excellent organizational, communication, and time-management skills.

·        Ability to exercise discretion and maintain confidentiality.

·        Self-starter with strong judgment, professionalism, and attention to detail.

Why Join Staff Boom?

You’ll become a trusted partner to executive leadership and play an important role in supporting a growing organization. This position offers the opportunity to work closely with senior leadership, contribute to key initiatives, and make a meaningful impact on the day-to-day success of the business.