Executive Assistant to the CEO

Job Description About the company Auquan builds autonomous AI agents that eliminate repetitive work across institutional finance. Our agents power workflows across credit, investment, ESG, and compliance for firms like MetLife, T. Rowe Price, BC Partners, and ERM.

We’re a Series A company defining a new category: agentic AI for institutional workflows. Today, 40% of the world’s top 50 financial institutions use Auquan.

The next 12 months are about turning proven product-market fit into scalable pipeline, and this role is central to making that happen.

Job Requirements The Role The Executive Assistant to the CEO is a critical role at Auquan, ensuring the Chief Executive Officer can operate at maximum effectiveness. The postholder acts as the primary organisational layer around the CEO – owning the calendar, driving meeting preparation, and managing the flow of information and correspondence that keeps the business moving.

This is a high-trust, high-autonomy position that demands excellent judgement, strong written communication, and the ability to work independently in a fast-moving environment. The right person for this role is proactive, organised, and composed under pressure – someone who takes ownership, thinks ahead, and gets things done without needing to be chased.

As an AI-first company building autonomous AI agents for the financial industry, Auquan expects all team members to be genuinely AI-native in how they work. The postholder will be expected to actively use AI tools to enhance their own productivity – from AI-assisted note-taking and drafting to research and scheduling – and to stay current as the tooling evolves. Using AI well is part of doing the job well at Auquan.

What You’ll Do

• Calendar Ownership & Time Management: You will own the CEO’s calendar, proactively managing time, priorities, reschedules, and conflicts without needing supervision. You will coordinate scheduling across global time zones, ensuring meetings with investors, clients, and internal stakeholders are booked efficiently and with appropriate lead time. You will manage competing demands on the CEO’s time, applying sound judgement on prioritisation and flagging conflicts early. You will oversee travel logistics including itineraries, accommodation, visa requirements, and ground transport, ensuring seamless executive travel.
• Meeting Preparation & Executive Briefings: You will prepare agendas and contextual briefs ahead of all meetings the CEO attends, surfacing relevant materials, background information, and talking points clearly and concisely. You will take daily notes and prepare Management meeting agendas in advance, maintaining consistency in quality, tone, and delivery. You will manage pre-meeting context-chasing and coordinate with internal stakeholders to gather inputs, updates, and materials required for executive-level meetings.
• Executive Communications & Documentation: You will manage the EA@ inbox, triaging and responding to incoming correspondence with professionalism and appropriate urgency. You will assist in drafting, editing, and managing executive correspondence, including emails, investor touch-points, and client communications, as directed. You will maintain key coverage documents and tracking lists – including investor post-touch-point logs, scheduling pipelines, and contact records. You will produce meeting notes, action summaries, and written outputs that are high quality, actionable, and shared promptly with relevant audiences.
• Executive & Cross-Team Support: You will provide light administrative and scheduling support to other senior leaders (e.g. COO, Head of Sales) as required. You will play a coordinating role in internal company events, including team off-sites, all-hands meetings, and company socials. You will support the organisation of occasional external events such as client dinners, investor meetings, or conference attendance. You will serve as a coordination layer between the CEO and internal teams, facilitating communication flow and ensuring follow-through on actions.

Job Responsibilities What We’re Looking For Must-haves:

• Proven experience as an Executive Assistant or in a comparable role supporting C-suite executives in a fast-paced environment
• Demonstrable track record of owning an executive’s calendar and correspondence with minimal supervision
• Experience preparing executive-level briefings, meeting notes, a…