Executive Assistant

The Executive Assistant provides high-level administrative and organizational support to the Executive Leadership Team. As an Executive Assistant, you will need to work well in a team environment and be able to represent the leaders with professional courtesy and acumen. Your daily routine will also include interaction with various executive-level internal clients across the lines of business.

The ideal candidate is proactive, detail-oriented, highly organized, and capable of managing multiple priorities with discretion and professionalism.

Key Responsibilities:

• Manage the President & CEO’s calendar, including scheduling, prioritizing, and coordinating meetings, appointments, and travel.
• Provide administrative support to the President & CEO, CFO, and HR Director, maintaining confidentiality and professionalism at all times.
• Coordinate and book travel arrangements for executives and new hires (flights, hotels, rental cars, itineraries).
• Assist with creating presentations, reports, agendas, and meeting materials as requested.
• Organize all aspects of internal and external events, including catering and transportation
• Process invoices and T&E expense claims for team members, ensuring all policies are followed and items are processed within provided guidelines
• Process and track missing manager reports to ensure timely completion.

·       Serve as a backup for the bi-weekly payroll process, ensuring accuracy and timeliness.

• Input employee referral bonuses and ensure proper documentation.
• Conduct PTO audits and follow up on discrepancies as needed.
• Support HR initiatives, recognition programs, and quarterly service awards.
• Update and maintain company organizational charts.
• Maintain accurate and timely end-of-month reporting for leadership.
• Order office supplies, corporate gifts, flowers, and event materials as needed.
• Manage birthday cards, milestone recognitions, and service awards.
• Update internal communications such as the TV Guide or display screens.

Required Qualifications & Skills:

• At least five years of administrative experience
• Advanced ability to organize
• Discretion and good judgment in confidential situations, and proven experience interacting with senior management
• Strong interpersonal, written, and oral communication skills
• Strong proficiency in Microsoft Office
• Excellent telephone etiquette and ability to manage competing priorities i.e. calendar management

Preferred Qualifications, Capabilities, And Skills:

• Experience supporting at the Executive level
• College degree is a plus
• Ability to multitask in a fast-paced environment and anticipate needs ahead of time.
• High level of professionalism, customer service orientation, and reliability.

What We Offer:

• Competitive compensation
• Health, dental, vision, short- & long-term disability, and life insurance
• 401(k) with company match
• Paid time off and holidays
• Supportive and team-oriented work environment

Salary Range: $65,000 - $80,000

About Hill & Smith:

Hill & Smith, Inc. is an industry-leading manufacturer of highway safety products, software, and services committed to protecting the traveling public and enhancing infrastructure safety. Headquartered in Columbus, Ohio, we are a member of the HS Roads & Security division of Hill & Smith Holdings PLC, based in Birmingham, England and publicly traded on the London Stock Exchange. Our worldwide Group Purpose is to “Create sustainable infrastructure and safe transport through innovation.”

Our Core Values:

At Hill & Smith, our values guide everything we do:

• Safety – Safety is everyone’s responsibility.

• Trust and Respect – We build trust through responsible actions and honest relationships. We value everyone and treat people with dignity and professionalism.

• Urgency – We act promptly and with the intention to make things happen efficiently and effectively.

• Collaboration – We work hand in hand to achieve our goals.

• Accountability – Each of us is responsible for our words, our actions, and our results.

• Forward Thinking – We always look ahead and plan for what could happen. We aren’t afraid of taking risks, and we are always willing to learn and grow.

We are an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran, or disability status.