Executive Assistant to CEO

Executive Assistant to CEO

A world-class investment firm based is seeking an exceptional Executive Assistant to support our Founder & CEO.

Operating in tandem with a co-EA, you will act as a critical execution engine behind the CEO’s professional life. You will step into a highly collaborative, fast-paced, and supportive partnership.

We boast an incredible, close-knit office culture of about 50 people. We work in an open, collaborative environment with a fantastic energy, a flat structure, and exceptional perks.

Location: New York, NY (West Village)

Work Setup: Hybrid (Typically 4 days in-office, 1 day remote with flexibility to be in office 5 days if needed to match the CEO’s schedule)

Hours typically 8:30am-6pm - While we maintain a 24/7 responsiveness mindset for time-sensitive matters, the CEO is highly self-sufficient and respects boundaries (no 2:00 AM wake-up calls).

Comp Range: $100,000 – $175,000 base (commensurate with experience) + generous discretionary bonus + premium benefits package

• Day 1 Premium Benefits: Comprehensive health, dental, and vision coverage paid 100% by the firm starting on your first day.
• Automatic 401(k) Contribution
• Unlimited PTO: We trust our team to manage their time.
• In-Office Perks: Daily catered lunches and regular office happy hours.

What You’ll Do

• Seamless Co-Pilot Support: Partner closely with the co-EA to divide, conquer, and manage the CEO’s daily workflows, ensuring uninterrupted, high-touch support.
• Concierge-Level Travel & Logistics: Orchestrate complex domestic and international travel end-to-end (private and commercial flights, luxury lodging, ground transport, and dining). Build meticulously detailed itineraries and handle real-time, last-minute changes on a dime.
• Meeting & Event Prep: Own the setup of executive meetings, virtual conferencing, printed materials, and catering.
• Administrative Excellence: Manage expenses, reconcile reports, maintain pristine contact databases, and act as a first line of defense for basic tech/device troubleshooting.
• Ad-Hoc Projects: Spearhead special initiatives, corporate gifting, and internal events with autonomy and discretion.

Who You Are

• We are open to level of candidate and industry background as long as you are used to high-volume, rapid environments.
• A True Partner: You possess a “concierge” mindset—highly intuitive, polished, and capable of anticipating a sophisticated executive’s specific preferences and directives.
• Adaptable & Sharp: Your organizational skills and attention to detail are flawless. You thrive amid shifting priorities and can pivot effortlessly when plans change at the eleventh hour.
• Collaborative & Outgoing: You have a bright, positive personality and thrive in a team-oriented environment.
• Education: Bachelor’s degree is required.

Please share your resume for consideration.

You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting workgrades.com/home/candidate. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.