Studio Assistant

Major Players are partnering with a creative live events and music production studio, who are looking for a highly organised and proactive Studio Assistant to cover a period of maternity leave (12-14 month contract), to start in August 2026.

This is a varied, hands-on role sitting at the heart of the business, supporting the Directors across general administration, financial management and project coordination. The right person will be someone who thrives in a fast-paced creative environment, takes real pride in keeping things running smoothly, and can be trusted to manage sensitive communications and responsibilities with discretion and care.

Responsibilities:

General Administrative Responsibilities

• Manage Director inboxes, handling inbound enquiries, ongoing project communications and day-to-day business correspondence
• Book internal and external meetings with staff and clients
• Arrange national and international travel for all members of the team
• Manage file organisation, ensuring internal documents are properly stored and client project files are gathered and filed according to naming conventions
• Take notes on all Director calls
• Produce Monday and Friday weekly briefings for the Directors, summarising internal and external developments and flagging key tasks for the week ahead
• Provide occasional personal support to Directors to assist with international work and lifestyle commitments

Financial Administrative Responsibilities

• Create and deliver formal client quotes alongside Directors
• Lead on invoice management, ensuring all client invoices are sent promptly and staff expenses for travel are accurately accounted for
• Keep on top of company-wide general expenses and upload to accounting software on an ongoing basis to support internal accounting processes

Project Management Responsibilities

• Support Directors with daily client communication, booking calls, tracking deadlines and directing enquiries to the appropriate team member
• Maintain a clear and up-to-date record of all project information for staff, using project management software to centralise briefings, call notes, contacts, reference materials and task allocation
• Coordinate internal and external resourcing, building and managing project timelines to ensure work is properly staffed and delivered to a high standard
• Lead on task management across the team and with freelancers, ensuring deliverables are progressing on schedule and escalated to Directors where needed

Experience required:

• Experience in a creative, events or production environment would be a real advantage
• Experience with Xero (accounting software) and Teamwork (project management tool), would be highly beneficial
• You’ll be a natural organiser with excellent written communication skills and a calm, reliable presence
• You’ll be comfortable managing multiple priorities at once, working closely with senior stakeholders and taking initiative without being asked
• Must have the ability for evening work to accommodate for USA hours – this is an essential element of the role and will be on a weekly basis. Please note you will have the autonomy to design your work schedule according to business requirements.

Hours: Full time

Salary: £35-40,000, depending on experience

Core working hours: 9am-6pm or 10am-7pm UK time

Office requirements: 100% remote, however you will need to live in commuting distance to London for meetings and events

Major Players are the UK’s leading digital, marketing, and creative talent agency, and over the last 30 years we’ve consistently championed our people and communities. As a proud B Corp™, we are committed to improving diversity, equity and inclusion within the industries we service, creating impactful and sustainable change for our partners, candidates and employees.

We offer equal opportunities to all candidates regardless of race, religion, gender, sexuality, disability, age, and other protected status as required by applicable law. For further information about our DE&I commitments, please visit: www.majorplayers.co.uk/diversity-equity-inclusion/