Primary Details

Time Type: Full timeWorker Type: Employee

The Opportunity

The purpose of this role is to provide high-level executive, administrative, and office management support to senior management, directors, and their teams, ensuring the efficient operation of the business and effective communication across the organization. The role is responsible for coordinating complex schedules, managing administrative processes, supporting office operations and workplace logistics, and serving as a key point of contact for internal and external stakeholders. In addition, the role plays a critical part in planning, organizing, and executing team events, broker and client engagement activities, meetings, and other business functions that strengthen relationships, foster collaboration, and support the achievement of organizational objectives.

• Location: Midtown, NY
• Work Arrangement: hybrid working expectations
• The starting salary for this role is between $90,000.00 and $135,000.00

Your new role

• Demonstrate awareness of the annual departmental business plan to ensure alignment with work activities and support its achievement.
• Assist in organizing and prioritizing the workload of the Senior Leader and effectively manage stakeholder expectations.
• Organize internal and external meetings, book venues, and make arrangements for equipment and catering to ensure successful meeting outcomes.
• Maintain departmental filing systems to ensure information is up-to-date, consistent, and easily accessible.
• Assist the Senior Leader in dealing with administrative aspects of highly confidential matters sensitively and in line with best practice.
• Organize travel itineraries for the Senior Leader in line with requirements and company policies.
• Distribute incoming posts promptly to ensure timely correspondence forwarding.
• Liaise with external and internal contacts to ascertain needs and ensure effective communication processes.
• Screen, prioritize, and annotate incoming information and communications, triaging, redirecting or referring as appropriate.
• Support the Senior Leader in managing and responding to approval requests, ensuring alignment with internal policies.

Work Experience:

Necessary Work Experience includes:

• Relevant experience required.

Preferred experience:

• Executive Assistant or senior administrative support experience supporting executives or leadership teams.
• Office management or workplace operations experience.
• Experience planning, coordinating, and executing internal team events, client functions, and broker engagement activities.
• Experience managing complex calendars, travel arrangements, and executive scheduling.
• Experience working with external vendors, venues, and service providers.

Qualifications:

Preferred Qualifications include:

• Secondary school certification.
• Administrative qualifications.

Compensation Package: The salary range for this role is provided above. This is the national range for location(s) listed. The salary offer will be decided based on the role’s complexity, its location, and the candidate’s professional background, including their education and experience. Beyond the base salary, regular full-time and part-time employees will also be eligible for QBE’s annual discretionary bonus plan based on business and individual performance. We encourage all candidates to apply, even if their salary expectations fall outside of this range, as we are committed to finding the right fit for our team.

QBE Benefits: We offer a range of benefits to help provide holistic support for your work life, whatever your circumstances. As a QBE employee you will have access to:

• Hybrid Working – a mix of working from home and in the office

• 22 weeks of paid leave for family growth, with 12 weeks available to all parents on a gender-equal basis
• Competitive 401(k) program with company match up to 8%
• Well-being program including holistic wellbeing coaching, gym membership, confidential counselling, financial and legal advice
• Tuition Reimbursement for professional certifications, and continuing education
• Employee Network and Community – QBE actively supports six Employee Networks, and many ways to give back to your community

To learn more, click here: Benefits QBE US.

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