Executive Assistant

Company Description

Recognized as Social Media/Influencer Agency of the Year, and as the annual partner for Forbes Top Creators List, Influential sits at the center of culture and the creator economy.

Through our platform Captiv8, the industry’s #1 ranked influencer marketing platform, we combine deep API integrations, advanced AI, and machine learning with human expertise to connect brands with a network of more than 15 million creators worldwide.

Our work powers award-winning campaigns across Meta, Snap, TikTok, YouTube, and more, partnering with Fortune 500 companies and global organizations to deliver impact across retail foot traffic, in-store sales, online conversions, and TV tune-in.

At Influential, you’ll work with a fast-moving, high-performance team solving complex problems and shaping the future of marketing. You’ll build, grow, and make an impact alongside top talent, leading brands, and the world’s most influential creators.

Ready to join us?

Overview

Influential is seeking an experienced Executive Assistant to support our Chief Client Officer and President of Onefluential in all aspects of their day to day workload. The ideal candidate is an insanely organized human who is self-starting, handles pressure with ease, and can maintain a balanced schedule as easily as they can set up a board meeting.

This is a high visibility, high-impact role that sits at the center of executive operations – requiring exceptional judgment, discretion, and the ability to anticipate needs in a fast-moving, global organization.

The Executive Assistant will serve as a trusted partner and operational anchor to a senior leader, managing complex schedules, communications, events, travel, and priorities with precision and poise. This individual will also play a key coordination role across internal teams, senior stakeholders, and external partners, acting as a critical extension of executive leadership.

Responsibilities

• Completes a broad variety of administrative tasks for the C-Suite including: managing an extremely active calendar of appointments; completing expense reports; composing and preparing correspondence that is sometimes confidential; arranging complex and detailed travel plans, itineraries, and agendas; and compiling documents for travel-related meetings.
• Plans, coordinates and ensures the executive schedule is followed and respected.
• Track action items, decisions, and deliverables arising from meetings, ensuring timely follow-through across stakeholders
• Organize and manage calendars and contacts.
• Dive into any projects that may come up while prioritizing conflicting needs. Help coordinate with outside teams as necessary.
• Works closely and effectively with the executives to keep them well informed of upcoming commitments and responsibilities, following up appropriately. Acts as a “barometer,” having a sense for the issues taking place in the environment and keeping executives updated and informed.
• Provides leadership to build relationships crucial to the success of the organization, and manages a variety of special projects which may have organizational impact.
• Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures.
• Manage inbound requests with professional judgment, triaging and prioritizing based on business urgency and relevance
• Represent the executive office with the highest level of professionalism in all written and verbal communications

Qualifications

• Preferred bachelor’s degree or relevant experience.
• 10+ years of executive assistant experience, supporting senior C-suite leadership in a corporate environment
• Experience in media, advertising, consulting, or a fast-paced holding company environment strongly preferred
• Exceptional organizational skills with the ability to manage multiple priorities and shifting deadlines simultaneously
• Expertise to seamlessly interact with a wide range of personalities and work styles.
• Ability to treat highly confidential information with care and discretion.
• You’re organized, enjoy taking care of multiple things at once, and can engage collaboratively with individuals at all levels.
• Experience and interest in internal and external communications, partnership development, and influencer marketing
• Proficiency in Microsoft Office Suite (Teams, Outlook, Word, Excel, PowerPoint, CoPilot), Google Suite (Docs, S…