Executive Assistant - ASAP

A growing property management and investment company is URGENTLY looking for an Executive Assistant with heavy calendaring, scheduling and complex travel arrangements. This will be hands on in managing a very busy CEO/Founder, with little or no direction. This role is fully onsite in LA.

In office Mon-Thur - Fridays from home. Must be close to office.

Do you thrive on keeping busy executives organized, travel plans flawless, and calendars running like a well-oiled machine? Are you the person everyone relies on because nothing falls through the cracks on your watch?

This isn’t just an EA role-it’s an opportunity to become a trusted right hand to a dynamic executive in a fast-paced, entrepreneurial environment where no two days are ever the same.

What You’ll Be Doing

✈️ Mastering complex domestic and international travel planning

📅 Managing a high-volume, ever-changing calendar (think 9+ meetings a day)

🏢 Keeping our office running smoothly and efficiently

📝 Preparing polished communications, presentations, and reports

💳 Managing expenses and reconciliations

🤝 Acting as a professional liaison with clients, investors, and team members

☕ Occasionally handling personal errands and executive support needs

What We’re Looking For

• 5+ years supporting a senior executive or business owner
• Expert-level calendar and travel coordination skills
• Strong Outlook, Excel, and Microsoft Office experience
• Exceptional communication and attention to detail
• Resourceful, proactive, and able to anticipate needs before they arise
• Stable work history and desire for a long-term home
• Reliable vehicle for local errands
• Must be very tech savvy

If you’re energized by a high-performance environment but appreciate a fun, down-to-earth culture, you’ll fit right in.

If color-coded calendars bring you joy, flight delays don’t scare you, and you secretly love being the person who keeps everything on track-we’d love to meet you.

$90-110,000

no relocation offered

Equal Opportunity Notice

Highspring LLC (d/b/a Vaco by Highspring) and its parents, affiliates, and subsidiaries (“we,” “our,” or “Vaco by Highspring”) are committed to the full inclusion of all qualified individuals and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by applicable law. The company is also committed to ensuring that persons who need them are provided with reasonable accommodations; if an accommodation is needed to participate in the job application or interview process, please contact [email protected] .

Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal .

Representation Notice

By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. Additionally, you agree to be included in our talent pool for future hiring for similarly qualified positions. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. Lastly, you agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.

For residents of Ontario, Canada only: to the extent the position for employment is not with Highspring or not otherwise noted as vacant above, candidate should be informed that this role is to replace a presently employed person at Vaco by Highspring’s client.

Privacy Notice

Vaco by Highspring respects your privacy and are committed to providing transparent notice of our policies.

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