Executive Assistant/Office Manager

Job Overview
We are seeking a dynamic and highly organized Executive Assistant/Office Manager to join our team. This pivotal role combines high-level administrative support with comprehensive office management, ensuring smooth daily operations and seamless executive functions. The ideal candidate will thrive in a fast-paced environment, demonstrate exceptional organizational skills, and possess a proactive attitude to support our leadership team and office staff. Your energy, attention to detail, and ability to juggle multiple priorities will drive our workplace efficiency and foster a collaborative atmosphere.

Duties

• Provide executive administrative support by managing complex calendars, scheduling meetings, and coordinating business travel arrangements with precision.
• Organize and oversee office operations, including filing systems, supply management, and front desk responsibilities to maintain an efficient work environment.
• Assist with event planning and organizing company events, meetings, and conferences to ensure flawless execution.
• Handle internal communication effectively across teams using email, collaboration tools, and video conferencing software to facilitate clear information flow.
• Support project coordination efforts by tracking deadlines, preparing reports, and collaborating with various departments to meet organizational goals.
• Maintain confidentiality when handling sensitive information and exercise professional phone etiquette when interacting with clients, vendors, and internal stakeholders.

Experience

• Proven experience as an executive assistant or office manager in a fast-paced professional environment.
• Demonstrated proficiency with Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace applications, and productivity software.
• Strong organizational skills with the ability to prioritize tasks effectively while managing multiple projects simultaneously.
• Experience in event planning, project management, and coordinating business meetings or corporate events.
• Excellent written and verbal communication skills for internal correspondence and proofreading documents.
• Technical proficiency in video conferencing platforms (e.g., Zoom, Microsoft Teams), multi-line phone systems, and digital signature tools like DocuSign.
• Previous experience supporting C-suite executives or senior leadership teams is highly desirable.
• Ability to handle confidential information discreetly while maintaining professionalism at all times.

Join us to be the backbone of our organization—driving efficiency, supporting leadership success, and creating an organized workspace where innovation can thrive!

Pay: $55,344.60 - $66,651.56 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Flexible schedule
• Health insurance
• Paid time off
• Parental leave
• Professional development assistance
• Retirement plan

Work Location: In person