Executive Administrative Assistant

Administrative Assistant – Corporate Office

Location: Groveport, Ohio
Job Type: Full-Time
Salary: $62,500- $68,000 per year

About Us

Since 1963, Mid-Ohio Development has been committed to providing quality apartment communities and exceptional property management throughout Ohio. As an established, family-owned company, we take pride in creating welcoming communities while fostering a supportive and collaborative work environment for our employees.

We are seeking a highly organized and dependable Administrative Assistant to support our leadership team. The ideal candidate enjoys coordinating a variety of projects, adapting to changing priorities, and providing exceptional administrative support across the organization.

Position Summary

The Administrative Assistant provides high-level administrative and operational support to the leadership team while serving as a key resource for the corporate office and on-site property teams. This role is responsible for coordinating a variety of administrative functions, maintaining operational records and reports, supporting property management initiatives, and ensuring the efficient day-to-day operation of the corporate office. The ideal candidate is organized, adaptable, resourceful, and able to manage multiple priorities while maintaining professionalism and confidentiality.

ESSENTIAL RESPONSIBILITIES

Executive & Administrative Support

• Provide comprehensive administrative support to the leadership team.
• Manage calendars, schedule meetings, coordinate appointments, and assist with travel arrangements as needed.
• Prepare correspondence, reports, presentations, meeting agendas, and other business documents.
• Organize meetings, coordinate meeting materials, record meeting notes as needed, and ensure follow-up on action items.
• Coordinate special projects and assist leadership with research, reporting, and other administrative initiatives.

Property Management Administration

• Support property management operations by maintaining resident documentation, lease administration, and operational records.
• Prepare lease-related documents and maintain confidential resident and company files.
• Utilize Yardi and other business software to maintain accurate records and support operational processes.
• Maintain organized filing systems and documentation in accordance with company standards.

Reporting & Operations

• Prepare, update, and distribute recurring operational reports.
• Maintain company databases, tracking spreadsheets, directories, and operational documentation.
• Assist with data management and reporting to support business decisions and operational efficiency.
• Identify opportunities to improve administrative processes and workflow efficiencies.

Financial & Vendor Administration

• Assist with purchase orders, contract administration, and recurring vendor services.
• Maintain vendor records and ensure required documentation, including Certificates of Insurance and other compliance records, remains current.
• Support financial tracking, account documentation, and other administrative accounting functions.
• Maintain inventory of office supplies, marketing materials, forms, and employee uniforms.

Communication & Coordination

• Serve as a liaison between the corporate office, on-site Property Managers, vendors, and other business partners.
• Coordinate communication and follow-up between departments to support efficient operations.
• Assist with recruiting support, employment advertising, onboarding coordination, and maintaining employee records.

Training & Compliance

• Maintain employee training records and monitor completion of required certifications, including Fair Housing training.
• Support compliance with company policies, procedures, and regulatory requirements.

Additional Responsibilities

• Perform other administrative duties and special projects as assigned.

QUALIFICATIONS

• High school diploma or equivalent required; Associate degree preferred.
• Three or more years of administrative experience supporting multiple leaders in a professional office environment.
• Experience in property management, real estate, construction, or a related industry is preferred.
• Experience with Yardi or similar property management software is a plus.
• Proficiency in Microsoft Office, including Excel, Word, Outlook, and PowerPoint.
• Excellent organizational, time management, and project coordina…