Executive Administrative Assistant

Seeking an organized, dependable Administrative Assistant to support daily office operations, ownership and provide professional service to clients.

Responsibilities

• Answer and route phone calls, emails, and client inquiries
• Schedule appointments and maintain office calendars
• Greet clients and assist with check-in and document collection
• Organize, scan, file, and securely maintain client records
• Track outstanding documents, signatures, and follow-up items
• Prepare basic correspondence, forms, and internal reports
• Assist with invoicing, payment tracking, and administrative data entry
• Support tax preparation, bookkeeping, and payroll staff as needed
• Maintain confidentiality of sensitive client and financial information
• Help keep office workflows organized and deadlines on track

Qualifications

• Previous administrative or professional office experience REQUIRED
• Strong organization, communication, and follow-through
• Comfortable managing multiple priorities and deadlines
• Proficient with email, Microsoft Office, Google Workspace, and basic office software
• Accurate data-entry and document-management skills
• Professional demeanor and client-service mindset
• Ability to handle confidential information with discretion
• Tax, accounting, bookkeeping, or financial-services experience is a plus

Position Requirements

• Reliable transportation, attendance and punctuality
• Ability to work independently and take accountability for assigned tasks
• Availability for increased hours during tax season may be required
• Background check may be required

Join us in a role that combines energetic support with detailed execution! We’re dedicated to fostering a vibrant work environment where your organizational talents make a real difference. If you thrive on multitasking, excel at communication, and possess a passion for supporting executive teams through meticulous administrative work, this is the perfect opportunity for you!

Pay: $18.00 - $22.00 per hour

Benefits:

• Flexible schedule

Work Location: In person