Executive Assistant to Chief Executive Officer

Executive Assistant to the CEO

Location: New York City

Work Arrangement: In-office

Reports to: CEO

About HYPE10

HYPE10 is a fast-growing performance marketing agency that partners with leading consumer brands across paid media, creative, influencer marketing, and growth strategy.

We are a highly collaborative, fast-moving team focused on delivering exceptional work for our clients while continuing to build a best-in-class agency.

The Role

HYPE10 is seeking a highly organized, proactive, and resourceful Executive Assistant to work closely with the CEO.

This person will serve as a trusted partner to the CEO, helping manage their time, priorities, communications, and day-to-day responsibilities. The role will also support select office operations and administrative needs to help ensure the HYPE10 office runs smoothly.

The ideal candidate is comfortable working in a fast-paced environment, exercises strong judgment, and can anticipate needs before they arise.

This is a full-time, in-person role based in our New York City office and requires attendance five days per week.

Responsibilities:

Executive Support

• Manage a complex and frequently changing calendar, including internal meetings, client calls, sales conversations, interviews, and external commitments

• Prioritize scheduling requests based on urgency, business impact, and the CEO’s priorities

• Prepare the CEO for meetings by organizing agendas, background information, key documents, and follow-up items

• Monitor upcoming commitments and ensure the CEO is prepared for important meetings, deadlines, and decisions

• Coordinate travel arrangements, reservations, itineraries, and related logistics

• Assist with email organization, correspondence, and follow-ups as needed

• Handle sensitive and confidential information with professionalism and discretion

Communication and Follow-Through

• Track action items and commitments arising from meetings and conversations

• Follow up with internal team members and external partners to ensure deadlines and next steps are completed

• Draft and edit emails, meeting notes, presentations, and other communications

• Help the CEO maintain visibility into important company, client, and team priorities

• Serve as a reliable point of contact between the CEO and employees, clients, candidates, vendors, and other external stakeholders

Office Operations Support

• Help manage day-to-day office needs, including supplies, deliveries, vendors, and general organization

• Coordinate with building management and service providers as needed

• Help ensure conference rooms, common areas, and office resources are organized and ready for use

• Support the planning of team events, client visits, meetings, and office gatherings

• Assist with new-hire office setup, including equipment, supplies, and workspace preparation

• Identify and resolve minor office issues before they disrupt the team

Qualifications

• 2+ years of experience in an executive assistant, administrative, office operations, project coordination, or similar role

• Exceptional organizational and time-management skills

• Strong written and verbal communication skills

• High attention to detail and a demonstrated ability to follow through

• Ability to manage multiple priorities and adapt quickly when plans change

• Strong judgment and the ability to determine what requires immediate attention

• Proactive, resourceful, and comfortable solving problems independently

• Willingness to take ownership of both executive support and routine office needs

• Professional, polished, and able to communicate effectively with a wide range of stakeholders

• High level of discretion when handling confidential business and personal information

• Comfortable working directly with a CEO in a fast-paced, entrepreneurial environment

• Proficiency with Google Workspace, Slack, and other modern productivity tools

What Success Looks Like

• The CEO’s calendar and priorities are organized and well managed

• Important meetings, deadlines, and follow-ups do not fall through the cracks

• The CEO is consistently prepared with the information and materials they need

• The office is organized, well stocked, and operating smoothly

• Internal and external communication moves quickly and professionally

• Issues are anticipated and resolved before they become distractions

• The CEO is able to spend more time focused on company…