Communications and Executive Assistant

Company Description

Meredith Marks is a luxury lifestyle brand founded by celebrity jewelry designer, entrepreneur, and television personality Meredith Marks. Originally established as a fine jewelry house, the brand has expanded to include apparel, accessories, leather goods, Meredith Marks Caviar, and other luxury lifestyle offerings. Rooted in timeless design and elevated living, the brand reflects Meredith’s signature aesthetic through thoughtfully curated products and experiences.

About the Role

Meredith Marks Brands is seeking a highly organized, proactive, and adaptable Part-Time Communications & Executive Assistant to support the executive team. This role combines traditional executive and personal assistant tasks with communications, marketing, PR, social media, and event support, making it ideal for someone who enjoys variety and thrives in a fast-paced, entrepreneurial environment.

The ideal candidate is a self-starter with exceptional organizational and communication skills who can anticipate needs, manage multiple priorities, and represent the brand with professionalism.

This position is based in New York City and will begin at approximately 20 to 30 hours per week , with the opportunity for additional hours as business needs evolve.

Key Responsibilities:

Executive Support

• Manage calendars, scheduling, travel arrangements, and meeting logistics.
• Prepare agendas, take meeting notes, and track action items.
• Draft, edit, and organize correspondence, presentations, and other business documents.
• Coordinate with vendors, partners, and external stakeholders on behalf of the executive team.
• Handle day-to-day administrative tasks, errands, appointments, gift sourcing, shipping, and other ad hoc requests.

Communications, PR, & Marketing Support

• Assist with media outreach, partnership communications, and public relations initiatives.
• Support social media planning by coordinating content, scheduling posts, tracking engagement, and content creation.
• Help execute marketing campaigns, newsletters, website updates, and promotional initiatives.

Events & Brand Support

• Assist with the planning and execution of brand events, activations, photoshoots, and appearances.
• Attend events as needed to provide on-site support, coordinate logistics, and ensure seamless execution.
• Help manage guest lists, invitations, gifting, event materials, and follow-up communications.
• Represent Meredith Marks Brands professionally when interacting with partners, vendors, media, and clients.

Qualifications:

• Based in the New York City area.
• Previous experience as an Executive Assistant, Personal Assistant, Communications Assistant, Marketing Coordinator, or similar role is preferred.
• Excellent written and verbal communication skills.
• Highly organized with exceptional attention to detail.
• Strong time management skills and the ability to prioritize multiple projects simultaneously.
• Resourceful, proactive, and comfortable working independently.
• Passion for luxury brands, fashion, hospitality, entertainment, or lifestyle industries is a plus.
• Familiarity with Google Workspace, Canva, and social media platforms is preferred.
• Must be comfortable working a flexible schedule (occassional weekend hours) and travel as business needs require
• Compensation: $20 - $30 per hour