Executive Assistant, Office of the CEO

Thank you for considering a career at Ensemble!

Ensemble is a leading provider of technology-enabled revenue cycle management solutions for health systems, including hospitals and affiliated physician groups. They offer end-to-end revenue cycle solutions as well as a comprehensive suite of point solutions to clients across the country.

Ensemble keeps communities healthy by keeping hospitals healthy. We recognize that healthcare requires a human touch, and we believe that every touch should be meaningful. This is why our people are the most important part of who we are. By empowering them to challenge the status quo, we know they will be the difference!

O.N.E Purpose:

• Customer Obsession: Consistently provide exceptional experiences for our clients, patients, and colleagues by understanding their needs and exceeding their expectations.
• Embracing New Ideas: Continuously innovate by embracing emerging technology and fostering a culture of creativity and experimentation.
• Striving for Excellence: Execute at a high level by demonstrating our “Best in KLAS” Ensemble Difference Principles and consistently delivering outstanding results.

The Opportunity:

CAREER OPPORTUNITY OFFERING:

• Bonus Incentives
• Paid Certifications
• Tuition Reimbursement
• Comprehensive Benefits
• Career Advancement
• This position pays between $69,400 - $119,700 based on experience

By embodying our core purpose of customer obsession, new ideas, and driving innovation, and delivering excellence, you will help ensure that every touchpoint is meaningful and contributes to our mission of redefining the possible in healthcare.

The Executive Assistant provides high-level administrative and coordination support to the CEO, managing calendars, travel, meetings, and departmental projects while maintaining the highest levels of confidentiality and professionalism. Acting as a primary liaison for the CEO’s office, this role facilitates smooth communication with internal and external stakeholders, supports event planning, and coordinates team activities. In an organization supported by the Office of the CEO, the Executive Assistant focuses on the day-to-day operational and administrative rhythm of the CEO’s office — calendar, travel, meeting logistics, and expense management — while partnering with the Office of the CEO on cross-functional initiatives, strategic priorities, and organization-wide programs. The role also handles presentation preparation, minute-taking, action tracking, and expense management, while building strong relationships and ensuring the CEO is well-informed and supported in daily operations.

Key Responsibilities:

Calendar & Meeting Management

• Provide comprehensive, proactive calendar management for the CEO, prioritizing and resolving scheduling conflicts with sound judgment.
• Prepare, organize, and distribute materials for meetings; take minutes and track action items through to completion.
• Coordinate logistics for Weekly and Monthly Team Meetings, offsites, retreats, and other team-related activities.

Communication & Liaison:

• Serve as a point of contact for internal and external constituencies on matters pertaining to the CEO’s office.
• Provide a “gatekeeper” and “gateway” role, creating a smooth bridge for communication between the CEO, their staff, and peers.
• Maintain open communication with the broader executive team and the Executive Assistants who support them.
• Partner with the Office of the CEO to ensure CEO aligned with organization-wide initiatives, cadences, and priorities.
• Work closely with the CEO to keep them well informed of upcoming commitments and responsibilities, following up appropriately.

Travel & Expense Management:

• Manage the CEO’s domestic and international travel arrangements, itineraries, and reimbursable expenses.
• Ensure travel plans align with corporate travel policy and proactively resolve itinerary changes.

Projects, Events & Administrative Support

• Complete a broad variety of administrative tasks that enable the CEO to effectively lead the organization, including project planning, presentation production, and partner on tracking of key initiatives.
• Provide event management support for executive-level events, conferences, and company activities as requested.
• Provide hospitality to all guests and help create a welcoming environment for visitors and stakeholders.
• Build long-lasting, trusted relationships with both exte…