Showroom & Executive Assistant

Showroom & Executive Assistant

New York, NY

ROLE SUMMARY

Reports directly to the Head of Sales, North America. The Showroom & Executive Assistant supports day-to-day showroom operations, seasonal market execution, sample management, and wholesale sales administration. This is a hands-on, detail-oriented role suited to someone who is organized, proactive, and comfortable in a fast-paced luxury wholesale environment.

KEY RESPONSIBILITIES

Showroom Operations & Market Support

–     Maintain the showroom to a high standard at all times: merchandising, cleanliness, and visual order.

–     Prepare the showroom for market and appointments: steaming, tagging, hanging, rack setup, and selling tools.

–     Support buyer appointments: greet clients, manage appointment flow, take notes, track requests, and assist throughout the sell-in process.

–     Assist with model dressing and garment presentation during appointments.

–     Coordinate calendar management, travel, and scheduling for trunk shows and market events.

Sample Management & Logistics

–     Interface and work withing company ERP (Infofashion) to coordinated shipments from warehouse

–     Manage all sample traffic: check-in/check-out, pulls, packing, shipping, receiving, and tracking.

–     Maintain organized sample storage with clear inventory visibility.

–     Coordinate shipments for market, press, photoshoots, clients, and warehouse.

Wholesale Sales Administration

–     Assist with order entry, PO updates, reorders, and system maintenance in coordination with the sales team.

–     Prepare and maintain selling tools including line sheets, image decks, lookbooks, and order recap documents.

–     Support basic wholesale customer service: follow-ups, requests, and coordination with internal teams.

–     Assist with NuOrder or other B2B wholesale platforms as needed.

–     Maintain and update Excel spreadsheets for orders, samples, and sales tracking; ensure data accuracy across internal documents.

Events & Special Projects

–     Support showroom events, trunk show preparation, and special brand initiatives.

–     Assist with sample photoshoots, presentations, and ad-hoc projects as needed.

REQUIREMENTS & QUALIFICATIONS

–     1–3 years of experience in a fashion showroom, wholesale sales support, luxury retail, or similar environment.

–     Proficiency in Microsoft Office, particularly Excel and PowerPoint.

–     Highly organized with strong attention to detail and consistent follow-through.

–     Professional communication style; comfortable interacting with buyers and internal teams.

–     Hands-on and proactive; comfortable steaming garments, handling samples, and managing logistics.

–     Ability to multitask and stay composed during high-pressure market periods.

–     Interest in luxury menswear and the wholesale business strongly preferred.

WORK SCHEDULE & ENVIRONMENT

–     Full-time, on-site role based in the New York City SoHo showroom.

–     Extended hours required during market weeks.

COMPENSATION & BENEFITS

Salary: $60,000-70,000

Bonus: 10%

Benefits: Health & Dental Insurance, 401k match plan