Executive Assistant

EXECUTIVE ASSISTANT:

We’re recruiting a proactive and ambitious Executive Assistant to join a growing property development business at an exciting stage of its journey. As the company’s first administrative hire, you’ll have the opportunity to make a real impact, supporting senior leadership while helping to build efficient processes and systems. Starting as an ongoing temporary position with strong potential to become permanent, this is a fantastic opportunity to grow alongside a dynamic and expanding organisation.

EXECUTIVE ASSISTANT ROLE:

• Managing complex diary coordination for co-founder and senior leadership, prioritising schedules, resolving conflicts and optimising time effectively
• Coordinating internal and external meetings with investors, advisers, tenants, consultants and key stakeholders, while preparing agendas, briefing packs and supporting materials
• Arranging travel, accommodation and detailed itineraries, ensuring seamless planning and execution of business commitments
• Acting as a trusted gatekeeper, managing inboxes, correspondence and communications, while maintaining strong stakeholder relationships on behalf of leadership
• Drafting professional documents, reports, presentations and briefing notes, while tracking actions and ensuring timely follow-up and delivery
• Supporting board meetings, investor engagements, strategic projects and business research initiatives, contributing to operational effectiveness and decision-making
• Organising company events, networking activities, client hospitality and team engagements, while maintaining accurate records and confidential documentation
• Demonstrating exceptional organisational skills, discretion and professionalism, with proven experience supporting founders, C-suite leaders or senior stakeholders in a fast-paced environment

EXECUTIVE ASSISTANT ESSENTIALS:

• Fully office-based role
• Must have a minimum of 2 years’ Executive Assistant or Personal Assistant experience
• Must have at least 12 months’ experience working within a property company
• Managing complex diaries and scheduling appointments
• Managing inboxes, correspondence and follow-up actions
• Demonstrating KYC knowledge and experience
• Proficient in Microsoft Office, including Outlook, Word, Excel and PowerPoint
• Highly organised with strong attention to detail and the ability to manage multiple priorities in a fast-paced environment

If you feel that you fit the above criteria, then please apply today by submitting your CV to us. Please note that due to the high volume of applications that we receive, only successful applicants will be contacted. For information on how we process personal information, please refer to our website: How We Use Your Personal Information.

At Australasian Recruitment Company we are committed to an Equal Opportunities policy and make employment decisions by matching business needs with the skills and experience of candidates, irrespective of age, disability (including hidden disabilities) gender, gender identity or gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, or sexual orientation.