Executive Assistant

Vertex Associates are proud to be partnering with a prestigious education institute in hiring an Executive Support Assistant on a temporary basis. This is a hybrid position consisting of 3 days a week in their London office.

Duties and responsibilities:

• Provide comprehensive diary management support to members of the Senior Management Team
• Coordinate complex meetings with internal colleagues and external stakeholders
• Manage meeting requests, invitations and scheduling priorities efficiently
• Organise virtual and in-person meetings, including venue bookings, travel, catering and logistics
• Prepare and distribute agendas, briefing papers and meeting materials in advance
• Build a strong understanding of senior leaders’ priorities to support effective time management
• Arrange domestic and international travel, including itineraries and accommodation
• Process expenses, invoices and support departmental budget administration
• Support office management activities, including record keeping, filing, stationery orders and general administration
• Assist with organisational events, projects and wider administrative process improvements across the business

Requirements:

• Previous experience in an administrative, executive support or business support role
• Experience providing proactive support to senior stakeholders or leadership teams
• Excellent diary management and meeting coordination skills
• Strong written and verbal communication abilities
• Exceptional organisational skills with the ability to manage multiple priorities simultaneously
• Confident building relationships with a wide range of internal and external stakeholders
• Strong attention to detail and ability to handle confidential information with discretion
• Good IT skills, including Microsoft Office applications such as Word, Excel and PowerPoint
• Interest or experience within the education, arts, cultural or not-for-profit sectors would be advantageous

Vertex Associates Limited acts as an employment business for temporary positions and an employment agency for permanent positions. Vertex Associates is committed to equal opportunity and diversity. Suitable candidates with equivalent qualifications and more or less experience can apply. Rates of pay and salary ranges are dependent upon your experience, qualifications and training. If you wish to apply, please read our Privacy Notice describing how we may process, disclose and store your personal data: vertexassociates.co.uk/privacy-policy/