Executive Assistant

Executive Assistant – OR107947 (Admin & Clerical)

Hours: 36 Hours Per Week, Mon – Fri
Contract: 3+ Months Temporary Contract
Location: Station Road, London, N22 7TY, United Kingdom
Pay Rate: PAYE £22.79 per hour
Target Start Date: ASAP

We’re recruiting an Executive Assistant to provide professional and proactive administrative support to the Assistant Director of Repairs & Compliance and Director of Housing. This is a key support role, ideal for someone highly organised, detail-focused, and experienced in working with senior stakeholders within a busy environment.

About the Role:

As an Executive Assistant, you’ll provide high-level diary, administrative, and operational support to senior leaders, ensuring effective coordination of meetings, communications, and business processes.

What You’ll Be Doing:

• Providing professional administrative and operational support to senior managers and directors
• Managing complex calendars and ensuring effective use of senior leaders’ time
• Arranging meetings, securing venues, issuing invitations, preparing agendas, and coordinating paperwork
• Taking meeting minutes, maintaining action logs, and tracking outstanding tasks
• Reviewing meeting papers and highlighting key actions and priorities for Directors
• Managing meeting changes, attendance priorities, and stakeholder communications
• Monitoring email inboxes for urgent enquiries, including Member and stakeholder requests
• Responding to queries, redirecting enquiries, and ensuring actions are followed up
• Issuing reminders and tracking responses for information requests and management actions
• Supporting administrative processes including staff records, sickness and annual leave monitoring, recruitment, timesheets, and approvals
• Assisting with procurement, invoicing, and financial administration tasks

What We’re Looking For:

We’re looking for someone organised, proactive, and confident supporting senior leaders while managing multiple priorities in a fast-paced environment.

You’ll Ideally Have:

• Minimum 2 years’ relevant administrative experience with suitable references
• Experience providing support to senior managers or directors
• Strong organisational and time-management skills
• Ability to manage competing priorities and meet deadlines
• Excellent written and verbal communication skills
• Strong attention to detail and ability to handle confidential information
• Confident IT skills and experience using administrative systems
• Ability to work independently and as part of a team

Nice-to-Have Requirements:

• Experience working within housing, repairs, compliance, or a public sector environment
• Experience managing senior-level diaries and coordinating complex meetings
• Knowledge of administrative systems, procurement processes, and approval procedures

Why Apply?

• Full-time hours in a structured professional environment
• Opportunity to support senior leadership within a key housing division
• Varied executive support responsibilities with senior stakeholder exposure
• Valuable experience within a public sector organisation

Benefits:

• Weekly Pay
• Company Pension
• Ongoing Agency Support
• Temp-to-Perm Opportunities

Additional Information:

Reference: OR107947

Job Type: Temporary
Contract length: 3 months

Pay: £22.79 per hour

Benefits:

• Company pension

Application question(s):

• Do you have experience managing complex diaries, arranging meetings, and coordinating appointments for senior leaders?
• Which administrative systems or software packages have you used (e.g., Microsoft Outlook, Word, Excel, Teams, SharePoint, HR systems, finance/procurement systems)?

Experience:

• administrative, executive assistant: 2 years (required)
• taking meeting minutes: 1 year (required)

Work authorisation:

• United Kingdom (required)

Work Location: In person