Executive Assistant

We are a Global Recruitment specialist that provides support to the clients across EMEA, APAC, US and Canada. We have an excellent job opportunity for you.

Job Title: Executive Assistant

Location: Shoreditch (Hybrid – 2-3 days per week onsite)

Duration: 6 months contract initially with possible extension

Max. Budget: £69.9k per annum + paid holidays + pension or £365 per day Inside IR35

The Opportunity:

• Client is driving strategic growth with global Private Equity (PE), Venture Capital (VC), and Sovereign Wealth (SWF) firms through its new go-to-market – Client’s Private Capital (APC).
• The APC team partners with Operating Partners and Portfolio Companies to unlock transformative value using client’s integrated Digital Experience and Digital Media technologies.
• As the Executive Assistant to the Managing Director of Client’s Private Capital, you will be the strategic right-hand partner providing high-level support in a dynamic, global environment.
• This critical role ensures the MD can focus on high-impact strategic initiatives, executive engagements with PE, VC, and SWF leaders, and driving value creation across the APC organisation.

What You Will Do:

• Arranges complex corporate travel and meetings by developing detailed itineraries and agendas; booking transportation, accommodation, and any necessary visas for global engagements with PE, VC, and SWF executives
• Maintains the Managing Director’s appointment schedule by planning and scheduling meetings, conferences, videoconferences, and travel while proactively protecting strategic focus time
• Organises high-stakes APC leadership meetings, offsites, governance sessions, and Operating Partner engagements; preparing agendas, briefing materials, taking notes, and driving follow-up on action items
• Completes projects and special assignments by establishing objectives, determining priorities, managing time, gaining cooperation of others, monitoring progress, and problem-solving
• Produces professional information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics for executive presentations and reports related to private capital initiatives
• Welcomes guests and customers by greeting them in person or by telephone; answering or directing inquiries with professionalism, often involving senior stakeholders from the PE, VC, and SWF ecosystem
• Maintains customer and organisational confidence by keeping highly sensitive information confidential, including deal-related, portfolio, and strategic private capital matters
• Improves quality results by studying, evaluating, and re-designing processes; implementing changes to enhance efficiency within the APC team
• Maintains professional and technical knowledge by attending educational workshops, reviewing publications, establishing personal networks, and participating in professional societies
• Contributes to team effort by accomplishing related results as needed and supporting broader APC coordination across Account Directors, Analysts, Operations, Marketing, and other functions.

What you need to succeed:

• The Executive Assistant to the MD, APC is a highly organised, proactive, and discreet professional who thrives in a fast-paced, global, matrixed environment.
• 5+ years of experience in a similar Executive Assistant role, preferably supporting senior leaders in an international technology, sales, consulting, or private capital (PE/VC/SWF) environment.
• Exceptional writing, reporting, presentation, and verbal communication skills.
• Early adopter of AI for efficiency, confidence in more than just “prompts”.
• Strong organisation, time management, and multitasking abilities with keen attention to detail.
• Advanced Microsoft Office skills (Outlook, PowerPoint, Excel, Word) and proficiency with collaboration tools (Workfront a bonus).
• Proven experience managing complex travel logistics, scheduling, and stakeholder coordination at a global level.
• Ability to handle highly confidential information with the highest level of discretion and integrity.
• A positive, energetic attitude with a passion for supporting strategic growth initiatives in fast-moving environments.
• Prior experience in a Private Equity, Venture Capital, Sovereign Wealth, or similar high-stakes finance environment is a bonus.