Executive Assistant

• The Executive Assistant (EA) will provide high-level support to the SVP Risk Sales & Marketing, the SVP Risk & Compliance, and the SVP & GM of Geopolitical Risk
• Although reporting to the lead EA, you will take the lead in providing excellent, pro active, fast paced, support for the three SVPs. This is a high-volume role for an experienced assistant who always anticipates the next step and excels in a fast-paced, informal, open plan environment
• Act as an enabler for each of the SVPs by anticipating needs before they are articulated and ensuring the leadership team operates at peak efficiency
• Constantly monitor each of their diaries to ensure there are no conflicts during the day, week and beyond
• Proactive Time Management: take ownership of complex, multi-timezone diaries, pro actively building in essential, buffer zones for travel, reading and thinking time
• Anticipatory Action: Review upcoming meetings and automatically schedule necessary pre-meetings, preparing presentations and internal briefings to ensure the SVPs are prepared and adhere to deadlines
• Email: Monitor and “pull” actionable items from each SVPs inbox/sentbox, leave responses in draft to highlight emails that require a response
• Execution: action all requests - especially diary availability for senior stakeholders - immediately to ensure no bottleneck, ensure their diaries are peppered with “to do” reminders in order to hit deadlines
• Work with the SVPs direct reports, internal teams and external contacts
• Be confident to know how to phrase sensitive communications and how to draft emails in a friendly, informal but professional tone
• Weekly individual meetings with each SVPs to cover their schedule, workload, reminders, travel now and in the future
• Weekly individual meeting with the lead EA to ensure deadlines are met, cover what’s coming up
• Use Google Chat for “just-in-time” reminders and real-time priority shifts for example, your next meeting room has changed
• Provide a weekly round up to each SVP confirming travel, logistical arrangements, and diary update not covered in weekly diarised chats
• Itinerary Planning: end-to-end management of travel, including visas, flights, trains, cars and accommodation. Anticipate potential disruptions (airport delays, transit times) and be available to handle any travel issues
• Manage expense processing via Concur with meticulous accuracy, ensure spend aligns with company policy and ensure expenses are submitted timely
• Be mindful of company policy and ensure hotel and flight expenditures are in line
• Provide cover for the Lead EA, ensuring the EVP’s office remains fully supported during absences
• Assist with yearly off site Sales internal events
• Keep accurate and up to date org charts and distribution lists for each SVP
• Discretion to sensitive and confidential company and personal information that others may not be privy to

Benefits

• 20 weeks of parental leave
• 4 weeks of paid caregiver leave
• Up to 4 weeks of remote work per year
• 1 paid volunteer day annually
• $700 caregiver reimbursement
• Headspace emotional wellness membership
• ClassPass fitness and wellness membership
• Financial rewards for well-being activities- Thrive on speed, responding to requests instantly
• Brings solutions, not just questions
• Available to handle emergency travel or schedule changes outside of standard hours when the business requires it
• Comfortable in a fast-moving, less-corporate atmosphere, but maintain 100% discretion and a “C-Suite” standard of output
• Ability to manage multiple high-profile diaries across several international timezones simultaneously and multiple meeting requests
• Ideally have Google Workspace (Gmail, Drive, Calendar, Slides) and Concur
• Thrive in an open plan office environment, relaxed but busy
• Proven Track Record: 5+ years of experience supporting high-level executives (SVP/C-Suite) in a global, fast-paced environment
• Location: Based at the London Bridge office (minimum 3 days/week) in coordination with the Lead EA