Executive Assistant (Office of the CEO)

• We are seeking an exceptional Executive Assistant to support the Office of the CEO, partnering closely with the Executive Assistant and Personal Assistant to deliver seamless, high-level support. This role requires a collaborative team player with strong judgment and attention to detail
• You will be embedded in the daily operations of the CEO, supporting core business priorities while providing occasional personal support when needed. The role involves managing a complex scope of responsibilities while maintaining a calm and steady presence in a fast-paced environment
• Partner closely with the Executive Assistant team to ensure continuity and effective coverage
• Manage the CEO’s calendar with strategic prioritization across internal meetings, leadership sessions, and company commitments
• Prepare briefing materials, agendas, and follow-up communications for executive meetings
• Facilitate information flow across the leadership team, ensuring alignment and follow-through on key priorities
• Coordinate cross-functional initiatives on behalf of the CEO, driving accountability and progress
• Handle confidential communications with discretion and professionalism
• Support external engagement with board members, investors, partners, clients, and media
• Coordinate end-to-end travel logistics, including itineraries that anticipate potential changes
• Prepare the CEO for external engagements such as conferences, speaking events, and stakeholder meetings
• Provide personal assistance when needed, including appointments, vendors, and travel coordination
• Handle sensitive personal matters with a high level of discretion and sound judgment
• Anticipate needs and take initiative to resolve issues proactively

Benefits

• 100% coverage of platinum medical, dental, vision, and life insurance plans for employees
  401k
• Relocation stipend if you’re moving from outside of LA
• Flexible vacation policy- Proficiency with tools such as Microsoft Office and task management platforms
• High level of discretion when handling sensitive information
• Excellent written and verbal communication skills across a range of stakeholders
• Ability to manage competing priorities and make sound decisions in real time
• Experience managing both business and personal support for senior leaders
• Strong organizational and project management skills with close attention to detail
• Positive, collaborative approach that contributes to team culture
• 5+ years of experience supporting Founder or C-suite executives in a fast-paced environment
• Demonstrated interest in advanced technology, aerospace, or manufacturing
• Clear and professional communication style and tailor to diverse audiences
• Sound judgment in dynamic situations, with the ability to act independently or escalate when appropriate
• Strong sense of ownership, with a commitment to availability and accountability in a fast-paced environment
• Ability to bring structure to ambiguity, driving clarity and momentum across competing priorities
• Positive and collaborative approach that enhances team effectiveness
• Proven ability to build trust through reliability, discretion, and a consistent presence