Executive Assistant to the Dean, School of Education (4702C) 87353

Executive Assistant to the Dean, School of Education (4702C) 87353 About Berkeley

At the University of California, Berkeley, we are dedicated to fostering a community where everyone feels welcome and can thrive. Our culture of openness, freedom, and belonging make it a special place for students, faculty, and staff. As a world-leading institution, Berkeley is known for its academic and research excellence, public mission, diverse student body, and commitment to equity and social justice. Since our founding in 1868, we have driven innovation, creating global intellectual, economic, and social value. We are looking for applicants who reflect California’s diversity and want to be part of an inclusive, equity-focused community that views education as a matter of social justice. Please consider whether your values align with our Guiding Values and Principles , Principles of Community , and Strategic Plan .

At UC Berkeley, we believe that learning is a fundamental part of working, and provide space for supportive colleague communities via numerous employee resource groups (staff organizations). Our goal is for everyone on the Berkeley campus to feel supported and equipped to realize their full potential. We actively support this by providing all of our full-time staff employees with at least 80 hours (10 days) of paid time per year to engage in professional development activities. Find out more about how you can grow your career at UC Berkeley.

Departmental Overview

The Berkeley School of Education is a professional school that offers doctoral degrees with 4 concentrations, master’s degrees, master’s/credential programs, and an undergraduate degree.

The school enrolls slightly under 300 graduates and about 300 undergraduates annually. Including visitors, the staffing headcount totals about 500. In addition to research, the school is highly visible in its international, national, state-wide, and local outreach, professional development, and enrichment programs.

Position Summary

The Executive Assistant serves as the principal point of contact between the Graduate School of Education (GSE) Dean and faculty, staff, students, and other constituencies. This position provides comprehensive, confidential, and professional support to the Dean, including coordinating communications and administrative processes within the executive office and among senior management staff.

The Executive Assistant performs and oversees special projects or assignments that are sensitive or complex in nature, requiring a high level of independence and initiative. This position performs a variety of analytical duties in support of the Dean, prepares daily briefings, and assists the Dean and/or Associate Dean for Academic Affairs in drafting and modifying documents. Additionally, this position manages internal and external correspondence, contributes to administrative operations, including school-wide reviews and graduate student financial data, and serves as the safety officer and back-up building coordinator.

Application Review Date

The First Review Date for this job is July 24, 2026. For full consideration, please apply by the first review date.

Responsibilities

Using discretion and diplomacy, responds to routine & non-routine inquiries regarding department and campus operations, policies, and procedures. Forwards situations and issues presented by staff, faculty, and external constituents to appropriate staff members for resolution. Makes high-level contacts of a sensitive nature internally and externally, requiring a high degree of discretion, diplomacy, and time sensitivity.

Understands the program goals and priorities of the executive, in order to prioritize issues according to urgency and to allocate the executive’s time for scheduled events and meetings

Provides administrative and technical assistance on special projects as assigned by the Dean and Assistant Dean; researches, gathers data, compiles and summarizes issues, policies, and topics; reaches out internally and externally to obtain background, briefing, and meeting materials; assists in preparing, editing, and modifying documents including research reports, manuscripts, presentations, and proposals; prepares, edits, and modifies briefings.

Participates in the development and implementation of efficient and effective systems for managing information, projects, and communication to ensure accurate and timely…