Executive & Legal Administrative Assistant

Executive & Legal Administrative Assistant (Part-Time)

Location: South Orange County, CA

Schedule: Part-Time (flexible based on availability)

Compensation: $20.00–$23.00 per hour, depending on experience

Position Summary

Seeking a highly organized, dependable, and proactive Executive & Legal Administrative Assistant to provide administrative and project support to an attorney and business owner. The ideal candidate is detail-oriented, resourceful, able to manage multiple priorities, and comfortable working independently.

This position offers hands-on experience in legal, business, and executive operations.

Primary Responsibilities

• Manage calendars, scheduling, and appointments
• Track deadlines and follow up on ongoing projects
• Organize electronic and physical files
• Review documents for organization, formatting, and completeness
• Coordinate administrative and operational projects
• Conduct legal, business, and general research
• Prepare correspondence, spreadsheets, and reports
• Serve as a liaison with clients, vendors, and other professionals
• Assist with document management and recordkeeping
• Help develop and improve organizational systems and workflows
• Perform general administrative support as needed

Preferred Additional Responsibilities

• Assist with bookkeeping and expense tracking
• Organize invoices, receipts, and financial records
• Support basic accounting and administrative functions

Qualifications

Required

• Excellent organizational and time management skills
• Strong written and verbal communication
• Exceptional attention to detail
• Ability to manage multiple assignments and changing priorities
• Strong computer proficiency, including Microsoft Office and Google Workspace
• Professionalism, discretion, and reliability
• Ability to work independently and exercise good judgment

Preferred

• Prior legal experience and understanding of case deadlines
• Strong editing skills and ability to draft pleadings, including Tables of Contents And Authorities
• Strong proofreading of documents
• Administrative or executive support experience
• Bookkeeping or QuickBooks experience
• Experience with Adobe Acrobat or document management software
• Coursework or experience in law, business, accounting, or paralegal studies

What‘s Offered

• Flexible part-time schedule
• Direct mentorship from an attorney and business owner
• Exposure to legal, business, and executive operations
• Opportunity for increased responsibility based on performance
• Professional growth in a fast-paced, collaborative environment

Job Types: Temporary, Part-time

Pay: $20.00 - $23.00 per hour

Education:

• Bachelor’s (Required)

Work Location: Hybrid remote in San Clemente, CA 92673