Executive House Manager / Personal Assistant / Family Assistant

We are seeking an exceptional Executive House Manager / Personal Assistant to become an integral part of our family. This is a long-term career opportunity for someone who thrives in a fast-paced, high-expectation environment and genuinely enjoys creating order, solving problems, and helping a busy household run seamlessly.

This is not a traditional nanny position. While helping with the children is part of the role, we are looking for someone who can confidently manage many aspects of a luxury household while acting as a trusted personal assistant to the family.

ResponsibilitiesHousehold Management

• Keep a luxury home organized, efficient, and running smoothly.
• Manage household calendars, appointments, and schedules.
• Coordinate vendors, contractors, deliveries, and service appointments.
• Maintain household inventories and proactively restock supplies.
• Organize closets, pantries, playrooms, garages, storage spaces, and seasonal items.
• Create and maintain household systems and checklists.
• Help prepare the home for guests, parties, and family events.

Personal Assistant Duties

• Manage calendars and scheduling.
• Book travel, restaurants, activities, and appointments.
• Handle online orders, returns, and research projects.
• Track to-do lists and ensure important tasks never fall through the cracks.
• Communicate professionally with schools, vendors, and service providers.
• Use ChatGPT and AI tools to improve efficiency, draft emails, create lists, solve problems, and streamline daily operations.

Children

• Safely transport children to and from school, sports, and activities.
• Maintain a spotless driving record and prioritize safety above all else.
• Help with homework and encourage learning.
• Plan fun, educational, and age-appropriate activities.
• Be positive, patient, energetic, and an excellent role model.
• Assist with children’s organization, routines, and schedules.

Organization

• Love organizing.
• Keep every area of the home neat and functional.
• Create systems that make life easier for the family.
• Anticipate needs before being asked.
• Continuously improve efficiency throughout the household.

Qualifications

The ideal candidate is:

• Extremely organized and detail-oriented.
• Naturally proactive—you solve problems before they become problems.
• Calm under pressure and able to juggle multiple priorities.
• Excellent with children.
• Tech-savvy and comfortable using modern software and AI tools, including ChatGPT.
• Highly proficient with Apple products (iPhone, iPad, Mac).
• Comfortable using Google Calendar, reminders, shared documents, and productivity apps.
• An exceptional communicator with outstanding follow-through.
• Honest, trustworthy, discreet, and able to maintain complete confidentiality.
• Professional in both appearance and demeanor.
• Able to lift, organize, and move household items as needed.
• Comfortable working in a luxury home environment.

Requirements

• Clean driving record.
• Valid driver’s license.
• Excellent references.
• Ability to pass a background check.
• Authorized to work in the United States.
• CPR and First Aid certification preferred (or willingness to obtain).

Bonus Qualifications

• Experience managing high-end homes.
• Previous executive assistant experience.
• Event planning experience.
• Experience supervising household staff and vendors.
• Passion for organization and creating efficient systems.
• Experience with smart home technology.
• Strong problem-solving skills and a “figure it out” mindset.

We Are Looking For Someone Who…

• Notices the small details.
• Takes ownership instead of waiting for instructions.
• Loves making life easier for others.
• Is dependable, loyal, and looking for a long-term opportunity.
• Treats our home with the same care and pride as if it were their own.
• Brings positive energy, integrity, and professionalism every day.

If you are someone who loves creating order from chaos, enjoys helping a family thrive, embraces technology, and wants to build a long-term career in a dynamic household, we’d love to hear from you.

To apply, please submit your resume along with a brief cover letter explaining why you’d be an exceptional fit for this role.

Pay: $25.00 - $30.00 per hour

Benefits:

• Health insurance

Work Location: In person