Executive Assistant

About Us Legora is redefining how legal work gets done. Not built for lawyers, built with them. We work alongside the world’s best legal teams, who expect excellence, precision, and speed, and we hold ourselves to the same bar.

Our AI-native workspace lets legal professionals move faster, think more clearly, and operate with sharper precision. By analysing thousands of documents in minutes and powering end-to-end workflows, we cut through complexity, teams can focus on what matters: judgment, strategy, and outcomes.

1,000+ customers across 50+ countries trust us, including Cleary Gottlieb, Goodwin, Linklaters, White & Case, Dentons, and Barclays. We’ve scaled to $100M+ in ARR , with teams across Europe, North America and APAC, and continue to expand through acquisitions including Qura, Walter AI and Graceview.

We partner with world-class performers: including Aaron Judge and the New York Yankees, Ludvig Åberg (and his caddie), and campaigns featuring Jude Law.

Joining Legora means three things.

• We lean in: ownership over titles, outcomes over intentions.
• We fight for excellence: high standards, direct, ego-free feedback.
• We grow together: as a team and with our customers.

Mission before ego. Everyone contributes. No one coasts.

If you’re driven by impact, pace, and raising the bar. This is the place.

The Role Our Executive Assistant function is part of our CEO Office to drive ultimate operational alignment across Legora. In this newly structured role, you will report directly to the Chief of Staff to our CEO.

This position comes with high exposure, giving you the chance to work closely with our senior leadership team and build relationships across the company. As Legora continues to scale, this role offers the opportunity to play a meaningful part in that journey while creating pathways for your own growth and development. And as Legora grows, so will this role, providing you with opportunities to shape your own career path - whether that leads toward business operations, people-focused tracks, or team leadership.

What You’ll Do

• Manage complex support across multiple leaders: Own calendar, travel logistics, and email for Executive and several VPs. You won’t just manage their time; you will design it to reflect shifting priorities and strategic focus, using AI to optimize their productivity and your own workflow.
• Coordinate internal and external meetings across multiple time zones - making sure every touchpoint is prepared, purposeful and followed up
• Lead planning and execution of key team moments - including recurring meetings, offsites, workshops and informal gatherings.
• Triage inbound requests, protect focus time and help communication flow smoothly across the team.
• Partnering closely with one or more stakeholders leads to flag blockers, support decision-making and help the team stay one step ahead.
• Provide operational support to keep projects, initiatives and team collaboration on track.
• Take initiative to improve the way the team operates - spotting friction points and building better systems.
• Review expense reports of those you support and their direct reports
• Book travel for those you support as needed using our travel management system

What You Bring

• A proactive, problem-solving mindset - you act before issues arise and take full ownership.
• Experience from a technology and/or scale-up start-up environment
• Deep attention to detail and a love of structure - you make things faster, smoother, clearer.
• Strong communication skills, confident in handling sensitive or high-stakes communication.
• High discretion and maturity - you know how to navigate different stakeholders and build trust.
• Comfort with tools like Google Workspace, Slack and Notion - and a quick learner when new systems come in.
• A genuine desire to support others and make the team better - you take pride in the work behind the scenes.

What’s In It For You

• Global collaboration: Partner with teams and clients across Stockholm, New York, London, and Sydney.
• Competitive package: Comprehensive salary, benefits, and tools for success.
• Meaningful work: Your efforts shape how thousands of lawyers use AI daily.
• In-person environment: Union Square office designed for ambitious builders.

• Benefits & Perks: We invest in our people with a comprehensive, thoughtfully designed benefits package: Medical, Dental & Vision

• Multiple medi…