Executive Administrative Assistant, Communications and Event Coordinator

Executive Coordinator, Development and Communications

(Part-Time, 20 hrs/week)

The Opportunity

Bright Promise is seeking a highly organized and mission-driven leader to serve as a strategic partner to the Executive Director and a key support to the Director of School Health. This role sits at the intersection of executive support, donor engagement, and communications, helping expand access to flourishing Christian schools across Chicagoland. Bright Promise is a Christian nonprofit organization dedicated to strengthening Christ-centered schools. Because of the religious nature of our mission, we seek candidates who are committed followers of Jesus Christ and who can actively support and advance our Christian mission.

This is a high-impact, part-time role ideal for someone who thrives in a mission-driven role and enjoys building systems that support growth.

What You’ll Do

Executive Coordination (Executive Director)

• Manage calendar, scheduling, and meeting preparation
• Support board and leadership communications
• Track priorities and ensure follow-through on key initiatives

Support for Director of School Health

• Coordinate scheduling, meetings, and key initiatives
• Assist with tracking school partnerships, visits, and follow-ups
• Support organization and communication related to school health initiatives
• Help ensure alignment and execution across the Measure, Invest, Grow, Celebrate framework

Donor Systems & Development Support

• Maintain donor database (Bloomerang) with accuracy and consistency
• Track gifts, pledges, and engagement activity
• Support donor stewardship (acknowledgments, follow-ups, reporting)
• Help ensure no donor relationship falls through the cracks

Special Projects & Events

• Coordinate logistics for various donor and school events
• Manage invitations, timelines, and follow-up
• Support key organizational initiatives

Communications

• Draft and schedule donor updates and email communications
• Assist with newsletters, basic marketing materials, and social media
• Ensure clear, consistent messaging aligned with mission

Who You Are

• Exceptionally organized with strong attention to detail
• Proactive; you anticipate needs rather than wait for direction
• Strong writer and clear communicator
• Comfortable managing multiple priorities
• Systems-minded; you bring order and clarity
• Energized by mission-driven work, ideally aligned with Christian education

Details

• 20 hours/week (flexible schedule; some event availability)
• Chicago-area based (hybrid/in-person for events)

What Success Looks Like (6–12 Months)

• Executive Director and Director of School Health are both highly supported and focused on highest-value work
• Donor system is clean, current, and actively used to drive engagement
• Donors receive timely, thoughtful communication and follow-up
• School partnerships and initiatives are well-coordinated and on track
• Events are well-executed and relationally meaningful
• Core communications are consistent, clear, and mission-aligned

Pay: $25.94 - $31.24 per hour

Benefits:

• Flexible schedule

Experience:

• Administrative Assistance: 1 year (Preferred)

Work Location: Hybrid remote in Chicago, IL 60605