Executive Assistant

A fast-paced local political campaign in Buffalo, NY, is seeking a highly organized, proactive, and detail-oriented Part-Time Personal Assistant. This role is the organizational backbone of the campaign, working directly with leadership to keep daily operations running smoothly, manage chaotic schedules, and ensure critical tasks never slip through the cracks.

This is an ideal role for an administrative professional, executive assistant, or aspiring project manager who thrives in dynamic environments, loves logistics, and wants to see firsthand how a professional campaign operates from the inside out.

Key Responsibilities

• Calendar & Schedule Management: Maintain and optimize a fast-moving master calendar, coordinating candidate appearances, team debates, media interviews, and internal strategy sessions.
• Communication Support: Help manage incoming correspondence, draft professional emails, flag urgent messages, and follow up with community members and campaign partners.
• Event Logistics & Research: Actively scout local Buffalo community events, neighborhood festivals, and civic meetings for campaign presence. Assist with the planning, setup, and coordination of campaign-hosted events.
• Daily Operational Support: Handle miscellaneous administrative tasks, keep track of daily action items, and ensure campaign leadership has the materials and briefings needed for every meeting.

Qualifications

• Exceptional Organization: You are someone who lives for checklists, calendar color-coding, and structured timelines.
• Strong Communicator: Excellent verbal and written skills, with the ability to maintain total professionalism and discretion.
• Resourceful & Proactive: A self-starter who anticipates needs before they arise and can think fast on their feet.
• Tech-Savvy: Proficient with Google Workspace (Docs, Sheets, Calendar) and scheduling software.
• Local Knowledge: A strong familiarity with the city of Buffalo, its neighborhoods, and its unique community layout.
• Must have reliable transportation for occasional local event coordination.

What You Will Gain

• Behind-the-Scenes Access: Gain a front-row seat to the operations, strategy, and execution of a major civic campaign.
• High-Level Administrative Experience: Hone your skills in scheduling, executive support, and project management.
• Community Connections: Interface directly with local leaders, community groups, and organizers across the city.

Pay: From $16.00 per hour

Benefits:

• Flexible schedule

Work Location: Hybrid remote in Buffalo, NY 14220