Legal Assistant

About the Company

*COMPANY CONFIDENTIAL* TO BE SHARED IF CANDIDATES ARE QUALIFIED. We are looking for a Legal Assistant with 5+ years of experience to provide comprehensive administrative and litigation support at a prestigious aviation and transportation litigation firm with over 75 years of history. You’ll join a collaborative, tight-knit team where longevity is the norm and your contributions are truly valued.

Responsibilities

• Managing attorney schedules, booking travel, and coordinating communications with clients, experts, and opposing counsel
• E-filing court documents in state and federal courts (NYSCEF, PACER) and maintaining case information in Litify
• Preparing materials for depositions, mediations, hearings, and trials including exhibits and binders
• Submitting, tracking, and following up on records requests (medical, employment, third-party)
• Supporting attorneys and paralegals with discovery, document production, and general administrative tasks during high-stakes, long-running litigation matters

Qualifications

• Minimum 5 years of experience as a legal assistant/admin at a law firm — pure legal background required

Required Skills

• Comfortable with e-filing systems (NYSCEF, PACER) and case management software
• Willingness to work long hours when trials or deadlines demand it, including around holidays
• Adaptable to new technology — firm is investing heavily in AI tools and needs someone open to change
• Looking for long-term commitment — cases span 2-3 years and the firm values stability and loyalty

Preferred Skills

• Tech stack: Microsoft Office (Word, Excel, PowerPoint, Outlook), NYSCEF, PACER, Westlaw, Litify (Salesforce-based), LexisNexis AI tools

Pay: From $90,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• 403(b)
• AD&D insurance
• Dental insurance
• Disability insurance
• Employee assistance program
• Employee discount
• Flexible schedule
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Opportunities for advancement
• Paid sick time
• Paid time off
• Parental leave
• Professional development assistance
• Profit sharing
• Referral program
• Retirement plan
• Travel reimbursement
• Tuition reimbursement
• Vision insurance
• Wellness program
• Work from home

Work Location: Hybrid remote in New York, NY 10041