Executive Assistant, Property & Casualty

Executive Assistant – Insurance Industry

Location: New York City, NY (Financial District)

Department: P&C Sales & Underwriting

Schedule: Full-Time | Monday–Friday | 8:30 AM – 5:30 PM | Onsite

Compensation: $35 - $60 Per Hour, DOE

About the Opportunity

A top-tier global financial services firm in Manhattan’s Financial District is hiring an experienced Executive Assistant to support a senior leader in Property & Casualty Sales & Underwriting. You’ll be the right hand to a high-traveling executive, managing complex calendars, expense reporting, and day-to-day operations with polish and precision. This is an on-site role for a poised, detail-driven EA who thrives in a fast-paced, high-visibility environment. If you have strong executive support experience in financial services or insurance, we’d love to connect!

Key Responsibilities

• Own a fast-moving calendar spanning internal leadership, board-related matters, and external stakeholders
• Plan and execute complex travel itineraries — flights, ground transportation, hotels, and dining — for both domestic and international trips
• Track and reconcile monthly expenses; run periodic audits on prior reports
• Serve as a first point of contact by phone and email, exercising judgment on what needs the executive’s attention
• Coordinate confidential, high-sensitivity meetings, including matters involving outside legal counsel
• Prepare materials for meetings — decks, printed binders, agendas — and manage room setup/breakdown including catering and AV coordination
• Run point on virtual meeting logistics, including admitting attendees and troubleshooting in real time
• Handle registration and logistics for external conferences and events for the executive and select leadership team members
• Support onboarding logistics for new hires joining the leadership office
• Manage day-to-day personal scheduling needs (medical appointments, personal errands, etc.)
• Deliver a morning and end-of-day rundown covering priorities, outstanding items, and status updates
• Greet and escort visiting clients and guests
• Maintain organized, secure filing of confidential documents and records
• Provide backup support to other members of the leadership team as needed

What We’re Looking For

• Bachelor’s degree preferred, or equivalent professional experience
• 4+ years supporting senior executives in a corporate setting; financial services, insurance, or similarly regulated industry strongly preferred
• A track record of stable, long-term Executive and Administrative Assistant roles
• Comfortable being reachable outside of standard business hours via phone/Teams when needed
• Sharp with Outlook, Teams, Word, Excel, and PowerPoint
• Naturally discreet, calm under pressure, and confident interfacing with senior leadership and clients alike
• Polished, business-formal presentation for a highly visible office environment

Why Join Us?

We’re committed to building a diverse, inclusive workplace where every voice is valued, because different backgrounds and perspectives make us better at what we do.

• Comprehensive benefits package including medical and dental coverage.
• Life insurance (with spouse/child eligibility)
• Health care and dependent care flexible spending accounts
• 401(k) savings plan
• Paid time off.

PrincePerelson & Associates is an Equal Opportunity Employer and complies with all provisions of the EEO and ADA laws. We do not discriminate in our employment practices on the basis of race, color, religion, national origin, sex (including sexual orientation and sexual identity), age, genetic information, parental status, military status, disability, or any non-merit-based factors or other federal, state, or locally protected class. All applicants applying for U.S. job openings must be authorized to work in the United States.