Business Coordinator/Executive Assistant

Title: Business Coordinator/Executive Assistant

Industry: Beauty

Location: New York, NY

Duration: 6 months

Responsibilities

• Coordinate inbound shipments from international suppliers, tracking deliveries and resolving logistics issues.
• Manage purchase orders and ensure compliance with procurement and audit requirements.
• Partner with vendors, freight providers, warehouse teams, and Accounts Payable to resolve shipping, receiving, and invoice issues.
• Track departmental spending and prepare quarterly and annual spend reports.
• Collaborate with cross-functional teams to support day-to-day operations and project execution.

Requirements

• 3+ years of experience in business coordination, executive support, operations, procurement, or logistics.
• Experience managing purchase orders, vendor relationships, and shipment tracking.
• Strong organizational, project coordination, and problem-solving skills.
• Proficiency with Microsoft Office Suite, including Excel.
• Excellent communication skills with the ability to manage multiple priorities in a fast-paced environment.

Skills

• business coordination
• executive support
• operations
• procurement
• logistics
• purchase orders
• vendor relationships
• shipment tracking
• Microsoft Office Suite
• project coordination

Hourly rate is commensurate with experience and is an estimated range provided by WorkGenius.

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