Executive Assistant

Ready to be the go-to partner behind a leadership team, not just one desk? Our client — a well-established, high-performing firm with a collaborative culture — is seeking a polished, proactive Executive Assistant who doesn’t just keep up, but stays ahead. If you love variety, thrive under pressure, and want to become an indispensable partner across the business — this is your next move.

Job Duties

• Manage complex, high-volume calendars with sharp judgment on prioritization
• Coordinate detailed domestic and international travel — flights, itineraries, agendas, and backup materials
• Prepare and submit expense reports accurately and on time
• Monitor incoming calls, mail, and email; prioritize, summarize, and draft responses on the executive’s behalf
• Anticipate scheduling conflicts and proactively resolve them before they become problems
• Prepare agendas, meeting materials, and pre-reads for leadership meetings, planning sessions, and quarterly reviews
• Track decisions and action items to ensure nothing falls through the cracks
• Schedule and coordinate complex meetings and firm events, including reserving space, arranging equipment, and coordinating hospitality
• Compose, edit, and finalize correspondence with a high level of polish
• Serve as a liaison between executives and clients, investors, guests, and internal teams
• Support internal communications, org charts, and recurring leadership reporting
• Handle highly confidential information with the utmost discretion
• Assist visiting guests with travel, dining, and local transportation needs

Qualifications

• 5+ years of proven experience supporting senior executives in a fast-paced, professional environment
• Exceptional organizational skills and an ability to juggle multiple priorities without missing a beat
• Strong written and verbal communication skills
• A high degree of professionalism, discretion, and sound judgment
• A team-oriented mindset with the flexibility to step in and support where needed
• Proficiency with calendar, travel, and expense management tools