Executive Assistant

Job description

Hybrid position (office in Mission Viejo, CA) – Part-time & Full-time

The executive assistant has a key role in supporting company growth by assisting the CEO with project execution and administrative tasks.

Key responsibilities may include:

• Project planning and management (e.g. timeline and task tracking)
• Email communication with project stakeholders
• Meeting agenda and follow-up preparation
• Scheduling meetings and presentations
• Organizing events and making travel arrangements as needed
• Developing or adjusting documents and presentations
• Other tasks as assigned

To succeed in this role, candidates must demonstrate:

• A proactive approach, communicating regularly with various internal and external stakeholders at various levels (C-Suite, management, front line) to get the job done
• A solution-oriented mindset
• High attention to detail when it comes to project task tracking and follow-up.
• Effective multi-tasking and task prioritizing in a fast-paced environment
• Active listening skills
• High-level of professionalism, accountability, and confidentiality
• Strong verbal and written communication skills
• Strong computer and technology skills

Required qualifications for this role:

• Minimum 3 years supporting C-Suite level executives
• Extensive experience with executive communications (e-mails, meetings, etc.)
• Advanced or certified experience with Microsoft Suite of products
• Ability to work effectively from a home office that includes wired high-speed internet and a quiet place to work without interruptions and background noise.
• Part-time, flex/time with 15-30 hours availability per week, 4-5 days per week between 8am-5pm Pacific Standard Time

Preferred qualifications for this role:

• Experience working in a healthcare setting
• Experience with Salesforce or other CRMs
• Experience working for small, entrepreneurial, and growing businesses
• Bachelor’s degree

Company description

For over 23 years, Altura has provided specialized services to healthcare organizations, medical groups, and life science companies. Our mission is to accelerate healthcare innovation and improve quality of life by engaging patients with relevant health improvement, preventive health, and clinical studies.

We are a fast-growing small business based in Southern California and seeking to grow our team results oriented and goal driven people. Please visit our web site at www.altura.health for more information including recent news and press releases.

Job Types: Full-time, Part-time

Pay: From $25.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Flexible schedule
• Health insurance
• Paid time off

Experience:

• C-Suite level support: 3 years (Required)
• remote/hybrid work: 1 year (Required)

Work Location: Hybrid remote in Mission Viejo, CA 92691