Executive Assistant | Real Estate Operations Coordinator

Job Summary

You’ll be responsible for helping oversee the day-to-day operations of our real estate portfolio while providing executive support, coordinating leasing, assisting with marketing, and keeping projects moving forward.

We’re looking for someone who thrives in a fast-paced entrepreneurial environment and enjoys wearing multiple hats.

Duties

• Executive Support
• Manage calendars and scheduling

Leasing & Property Management

• Respond promptly to rental inquiries
• Schedule and coordinate property tours
• Follow up with prospective tenants
• Process rental applications
• Coordinate lease signings
• Maintain vacancy reports
• Work closely with property management staff
• Help maximize occupancy across the portfolio

Marketing

• Create and maintain MLS listings
• Manage Zillow, Apartments.com, Facebook Marketplace, etc.
• Coordinate photography and drone shoots
• Create marketing flyers
• Assist with social media content
• Keep listings updated and accurate

Operations

• Coordinate vendors and contractors
• Track renovation projects
• Organize invoices and receipts
• Assist with bookkeeping
• Maintain project budgets
• Prepare financial spreadsheets
• Assist with acquisition due diligence
• Coordinate inspections and appointments

Office Management

• Maintain office organization
• Receive mail and deliveries
• Order office supplies
• Coordinate team meetings
• Help create efficient systems and workflows
• Coordinate meetings
• Organize documents and files
• Assist with investor communications
• Prepare presentations and reports
• Maintain organized digital filing systems
• Track priorities and follow up on outstanding tasks

Qualifications

• Extremely organized
• Strong written and verbal communication
• Positive attitude
• Detail oriented
• Self-starter
• Excellent follow-through
• Comfortable managing multiple priorities
• Professional with tenants, investors and vendors
• Strong Microsoft Excel and Google Workspace skills
• Real estate experience preferred
• Property management experience is a plus

Ideal Candidate

You love building systems.

You enjoy solving problems before someone asks.

You communicate proactively.

You thrive in an entrepreneurial environment where every day is different.

You’re excited about real estate investing, development, and helping build something meaningful.

Join our team to be part of a vibrant workplace where your organizational talents will shine! We value proactive professionals who are eager to contribute their skills in a supportive environment that promotes growth and excellence. All roles are paid positions committed to fostering your professional development while ensuring your contributions make a meaningful impact every day!

Pay: From $80,000.00 per year

Benefits:

• Relocation assistance

Work Location: In person