Legal Assistant

Legal Assistant

About Atheria Law

Founded in 2019, Atheria Law was established by experienced insurance coverage attorneys committed to helping the insurance industry navigate rapidly evolving technology, media, privacy, cyber, and professional liability exposures. We advise domestic and international insurers and reinsurers on complex coverage and monitoring matters involving some of today’s most challenging emerging risks.

At Atheria, we believe outstanding client service begins with a collaborative and supportive workplace. We invest in our people, encourage curiosity and professional growth, and foster an environment where every team member is valued. We are looking for someone who enjoys working as part of a team and takes pride in helping others succeed.

The Opportunity

Our Technology, Media & Privacy practice group is seeking a full-time legal assistant to support attorneys primarily based in our San Francisco and Los Angeles offices. The team represents insurers that issue policies covering technology, cyber/data breach, privacy, and related risks.

This role is ideal for someone with exceptional organizational and communication skills, keen attention to detail, and the ability to manage competing priorities in a collaborative, fast-paced environment. We currently seek to fill this position for our Los Angeles office, and we also will consider qualified applicants for our San Francisco office.

Key Responsibilities

• Work closely with attorneys to manage a dynamic, high-volume practice.
• Prepare, proofread, and finalize a wide variety of documents, including correspondence, memoranda, and legal materials.
• Provide administrative support including reviewing and triaging emails and calls, scheduling conference calls, coordinating and scheduling travel arrangements, and maintaining attorney calendars and contacts.
• Maintain electronic files in compliance with current firm policies using the firm’s document management system. Update firm database and run case lists and reports for attorneys.
• Collaborate with and help legal assistants, paralegals, and attorneys to meet firm and client needs. Assist in organizing and prioritizing workload for attorneys and team.
• Foster professional, cooperative, and supportive relationships with peers, supervisors, and clients.
• Handle highly confidential and sensitive information with the utmost discretion and diplomacy.
• Handle incoming calls professionally and expeditiously.
• Welcome visitors and follow firm protocol with respect to visitors, including adding to building visitor log, setting up conference rooms, ordering catering, and handling any meeting logistics.
• In addition, role will include co-office administrator functions, including maintenance and restocking of conference rooms and kitchen/break room and distribution of mail and packages.
• Other general office administrative duties and projects.

Qualifications

• Bachelor’s degree, associate degree, or legal assistant certification
• 3+ years of legal assistant experience required
• Highly proficient with Microsoft Word and Excel
• Database experience preferred
• Strong attention to detail
• Strong organizational skills and ability to manage multiple priorities
• Excellent written and oral communication skills
• Ability to complete work both independently and collaboratively
• Commitment to providing excellent customer service
• Strong interpersonal skills and commitment to professionalism in all interactions with others

Work Location and Schedule

Atheria supports flexible working arrangements, including remote work when appropriate. At the same time, we believe that meaningful in-person collaboration strengthens our culture, enhances professional development, and helps us provide exceptional service to our clients.

We are ideally seeking someone who is available to work in the office at least three days per week, although those who prefer to work in the office full-time are welcome to do so. Standard business hours are from 9:00 a.m. to 5:00 p.m.

Benefits

• Four medical plan options to choose from
• Dental and Vision insurance
• FSA health and dependent care
• Employer HSA contribution (with enrollment in an HSA eligible medial plan)
• 401(k) with employer match
• Employer-paid life insurance, short and long-term disability
• 4 weeks of accrued paid time off in the first year
• 10-paid holidays per year
• Paid parking
• Paid parental leave
• Ongoing training, ment…