Executive Sales Assistant

Company Description

HVA Ceylon is a leading U.S. importer and distributor of premium organic coconut products and natural food ingredients. With strategically located warehouses in Los Angeles and New York, we provide nationwide distribution. while maintaining a strong commitment to ethical sourcing, sustainability, and supply chain excellence.

Role Description The Executive Sales Assistant is a full-time, on-site role based in Santa Clarita, CA. This position supports the sales leadership team with daily administrative and sales operations tasks, including managing calendars, coordinating meetings, and preparing sales reports and presentations. The role involves handling customer inquiries, processing orders, updating CRM and inventory data, and maintaining organized documentation. The Executive Sales Assistant will collaborate closely with internal teams, assist with follow-ups on leads and accounts, and help ensure timely, accurate communication with customers and partners. This role requires a detail-oriented individual who can multitask, prioritize responsibilities, and support efficient sales processes.

Qualifications

• Candidates should possess strong Interpersonal Skills and Customer Service abilities to build positive relationships with customers and internal stakeholders.
• Candidates should possess clear and professional Communication skills, both written and verbal, for interacting with clients and preparing sales-related documentation.
• Candidates should possess Sales awareness and a basic understanding of sales processes to support lead follow-up, order management, and account coordination.
• Candidates should possess solid Organization Skills to manage schedules, maintain records, and handle multiple tasks accurately and efficiently.
• Additional beneficial qualifications include proficiency with office productivity and CRM software, prior experience in sales support or administrative roles, and a high level of reliability and attention to detail.
• A high school diploma or equivalent is required; post-secondary education in business, communication, or a related field is an advantage.

What We Offer

• Competitive salary
• Medical and Dental Insurance
• Performance bonus opportunities
• Career growth within a rapidly expanding company
• Collaborative and entrepreneurial work environment
• Opportunity to work directly with senior leadership