Executive Assistant II (Marketing & Sales)

GROW WITH US:
Tandem Diabetes Care creates new possibilities for people living with diabetes, their loved ones, and their healthcare providers through a positively different experience. We’d love for you to team up with us to “innovate every day,” put “people first,” and take the “no-shortcuts” approach that has propelled us to become a leader in the diabetes technology industry.

STAY AWESOME:
Tandem Diabetes Care is proud to manufacture and sell the Tandem Mobi system and t:slim X2 insulin pump with Control-IQ+ technology — an advanced predictive algorithm that automates insulin delivery. But we’re so much more than that. Our company’s human-centered approach to design, development, and support delivers innovative products and services for people who use insulin. Because many of our own team members live with diabetes, or have a loved one impacted by diabetes, the work is personal, and we are committed to the cause. Learn more at tandemdiabetes.com

A DAY IN THE LIFE:

The Executive Assistant provides high-level administrative and operational support to senior leaders within the Marketing and Sales organization. This role manages executive calendars, expense reports, coordinates meetings and travel, prepares reports and presentations, handles confidential information, and serves as a key liaison across internal and external stakeholders. The ideal candidate is highly organized, proactive, detail-oriented, and capable of managing multiple priorities in a fast-paced environment.

The EA for Marketing and Sales will also be responsible for:

• Proactively manage complex calendars for the VP of Marketing and VP of Sales, including prioritization of meetings, resolution of scheduling conflicts, and alignment with business priorities.
• Managing and submitting expense reports for the VP of Marketing, VP of Sales, and the Area Sales Directors.
• Facilitation for booking and reserving travel for VP for Marketing and VP of Sales via our Concur Travel & Expense in accordance with company travel and expense policies.
• Screen, prioritize, and respond to requests requiring executive attention.
• Prepare correspondence, presentations, reports, agendas, and communication materials for meetings and business reviews.
• Support planning and execution of National Sales Meetings, Regional Sales Meetings, Quarterly Business Reviews, leadership off-sites, training programs, and Marketing events.
• Internal event management and coordination, for home-office meetings as well as remote location meetings: helps to source location, facilitate contracting and logistics for internal meetings at the home office as well as internal corporate meetings at remote locations (e.g. sales meetings, QBRs, regional meetings, supporting logistical role for the National Sales Meeting, as well as coordination and support for internal Marketing meetings, and on-site HCP meetings and site visits.).
• Negotiate and manage vendor contracts, hotel agreements, meeting logistics, catering, and event budgets.
• Develop event timelines, project plans, and communications to ensure successful execution.
• Manage confidential and sensitive business information with professionalism and discretion.
• Coordinate Commercial leadership activities, organizational communications, and special projects.
• Supports new Field Sales employees with onboarding process.
• Coordinate onboarding activities for new Commercial employees and leaders.
• Identify efficiencies and recommend improvements to support organizational effectiveness.
• Coordinate and Support the Tandem demo pump pool and Pump Accelerator Program for the field sales team.
• Administers brand experience, creative task assignments, and schedules using project management software.

WHAT YOU’LL NEED:

• Bachelor’s degree or equivalent combination of education and applicable job experience.
• 2+ years of experience as an Executive Assistant, Administrative Assistant, or in a related administrative support role. Experience supporting Sales, Marketing, or Commercial, preferred.
• Experience with expense management and enterprise systems such as Concur, Workday, or similar platforms.
• Experience in a fast-paced medical device, healthcare, or highly regulated industry, preferred.
• Demonstrated ability to work accurately and with initiative and handle multiple priorities with minimal supervision.
• Experience with hotel/venue sourcing, food and beverage contracting, AV, and essential elements to …