Temporary Executive Assistant, Donor Relations

Overview:

Founded in 1965, UC Irvine is a member of the prestigious Association of American Universities and is ranked among the nation’s top 10 public universities by U.S. News & World Report. The campus has produced five Nobel laureates and is known for its academic achievement, premier research, innovation and anteater mascot. Led by Chancellor Howard Gillman, UC Irvine has more than 36,000 students and offers 224 degree programs. It’s located in one of the world’s safest and most economically vibrant communities and is Orange County’s second-largest employer, contributing $7 billion annually to the local economy and $8 billion statewide.

To learn more about UC Irvine, visit www.uci.edu.

Responsibilities:

Job duties include, but are not limited to:

• Coordinate donor stewardship reporting projects by reviewing impact statements, formatting reports in Microsoft Word, and ensuring high-quality final documents.
• Manage donor mailing lists, maintain CRM (ZotForce) data, and perform data validation to ensure accuracy and completeness.
• Provide executive-level administrative support, including document preparation, scheduling, correspondence, and special projects.
• Collaborate with internal stakeholders to support donor communications and stewardship initiatives while maintaining confidentiality and attention to detail.

Qualifications:

Required:

• Bachelor’s degree and 1–3 years of administrative or office support experience.
• Advanced proficiency with Microsoft Office, particularly Excel and Word.
• Excellent written, verbal, and interpersonal communication skills, including proofreading and editing abilities.
• Strong organizational skills with exceptional attention to detail and experience maintaining databases or CRM systems.
• Ability to read, write, and follow written and oral instructions in English.

Preferred:

• Experience supporting donor relations, advancement, development, or nonprofit operations.
• Executive administrative support experience.
• Experience using ZotForce or a comparable CRM/database system.
• Experience with KFS or similar financial systems.

Total Rewards

In addition to the salary range listed below, we offer a wealth of benefits to make working at UCI even more rewarding. These benefits may include medical insurance, sick and vacation time, retirement savings plans, and access to a number of discounts and perks. Please utilize the links listed here to learn more about our compensation practices and benefits.

Pay Rate: $5,475.00/month (exempt from overtime).

Conditions of Employment:

The University of California, Irvine (UCI) seeks to provide a safe and healthy environment for the entire UCI community. As part of this commitment, all applicants who accept an offer of employment must comply with the following conditions of employment:

• Background Check and Live Scan
• Employment Misconduct*
• Legal Right to work in the United States
• Vaccination Policies
• Smoking and Tobacco Policy
• Drug Free Environment
• Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.

The following additional conditions may apply, some of which are dependent upon business unit or job specific requirements.

• California Child Abuse and Neglect Reporting Act
• E-Verify
• Pre-Placement Health Evaluation

Details of each policy may be reviewed by visiting the following page - https://hr.uci.edu/new-hire/conditions-of-employment.php

Temporary Employment

This is a temporary employment recruitment reporting to the UCI Temporary Employment Services (TES) Department. Interviewing and hiring is based on internal hiring needs and how well the candidate’s experience matches the assignment requirements. Certain temporary assignments may require clearance of a health physical or require a valid California Driver’s License for driving university vehicl…