Legal Executive Assistant (Disputes)- 3581711

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Job Title: Legal Executive Assistant (Disputes)

Location: San Francisco, CA 94105

Salary/Payrate: $95K–$125K annually + bonus + excellent benefits

Work Environment: Hybrid (2 days WFH)

Term: Permanent / Fulltime

Bachelor’s degree required: No

Referral Fee: AMS will pay $1000 should the person you refer gets hired

JOB DESCRIPTION

Our client, a highly regarded global law firm, is seeking a Legal Executive Assistant to support attorneys within its Disputes practice. This role functions as a strategic partner to attorneys, managing day-to-day operations of their practice and ensuring seamless coordination of administrative, client-facing, and case-related activities.

The Legal Executive Assistant operates at an executive level, serving as a key liaison between attorneys, clients, and internal teams while maintaining a high level of professionalism, discretion, and efficiency in a fast-paced environment.

Key Responsibilities:

• Manage attorney workflow, projects, and deadlines to ensure timely and accurate completion of tasks
• Serve as a primary liaison between attorneys, clients, and internal departments, handling communications with professionalism and sound judgment
• Coordinate complex calendars, meetings, and travel arrangements, resolving scheduling conflicts and prioritizing competing demands
• Oversee billing processes including prebills, approvals, and client invoicing coordination
• Draft, proofread, and finalize legal documents, correspondence, and presentations
• Maintain and organize electronic and physical filing systems within the firm’s document management system
• Conduct research and compile materials for case preparation and executive briefings
• Coordinate meetings, including logistics, agendas, and preparation of materials
• Delegate tasks to support staff and monitor progress to ensure high-quality deliverables
• Provide mentorship and guidance to junior administrative team members

Required Qualifications:

• Minimum 5 years of administrative experience supporting senior-level professionals in a legal or corporate environment
• Strong understanding of legal terminology, procedures, and documentation
• Advanced proficiency in Microsoft Office (Word, Excel, PowerPoint)
• Experience with billing processes and time entry systems
• Exceptional organizational, communication, and multitasking skills

Preferred Qualifications:

• Experience in a law firm environment supporting litigation or disputes practices
• Bachelor’s degree in a related field (preferred but not required)
• Familiarity with document management systems and legal technology tools