Executive Assistant - Administration - Zanesville - Full Time

MVHC is growing and has an immediate opportunity for an Executive Assistant to join our Team!

Thank you for your interest in Muskingum Valley Health Centers and for considering MVHC as your next career path! At MVHC, we believe it takes a team to help change the face of health care. MVHC serves as a critical healthcare resource to ensure that all members of our community have access to affordable and high-quality health care. Our staff is dedicated, constantly learning, and eager to make a difference in the lives of the thousands of patients we serve each year. We strive to hire those who embrace our mission and values and pride ourselves in developing a team of employees that you can call family. If you want to make a difference and are passionate about what you do, consider MVHC for future employment and a rewarding career!

We invite you to review the job posting below. If you meet the requirements and qualifications for this opportunity, we encourage you to apply.

General Summary:

Reporting directly to the Chief Clinical Officer, the Executive Assistant/Administration provides administrative support to the Executive Staff. The Executive Assistant serves as liaison for internal and external constituencies. Coordinate executive outreach and external relations efforts; and oversee special projects. The Executive Assistant must be creative and enjoy working within a small entrepreneurial environment that is mission-driven, results-driven, and community-oriented. The ideal individual will have the ability to exercise good judgment in a variety of situations. Have strong written and verbal communication, strong administrative and organizational skills, and the ability to maintain a realistic balance among multiple priorities. The Executive Assistant will have the ability to work independently on projects, from conception to completion, and must be able to work under pressure at times to handle a wide variety of activities and confidential matters with discretion. The Executive Assistant develops and maintains all records and files relating to donors and sponsors of Patient Care Charitable Fund.

Minimum Qualifications:

• Associate’s degree in business administration preferred
• High School diploma with two years experience as an administrative/executive assistant
• Must exercise sound judgement and handle highly sensitive material with absolute discretion
• Excellent verbal and written communication skills
• Strong mastery of Microsoft Office tools (Microsoft Word, Excel, and PowerPoint) and virtual meeting platforms.
• Ability to anticipate needs, make decisions autonomously, and remain composed under pressure in a fast-paced environment
• Strong critical thinking skills and accuracy
• Knowledge of general office procedures and practices
• Experience taking meeting minutes a plus

Working Conditions:

• Time-sensitive, fast-paced, and stressful environment
• Lifting up to 50 lbs. occasionally
• Carry up to 20 lbs. occasionally
• Standing 1-2 hours at a time
• Walking approx. 30 minutes per hour throughout the day
• Withstanding pressure and dealing with emergency situations as needed
• Average working hours with possible non-traditional hours
• Bending, stooping, squatting, and carrying weights of up to 40 pounds
• Repetitive movements of the hands, wrists and fingers; good visual acuity (with or without correction)
• Sitting 1-2 hours at a time (8-10 hours a day)
• Withstands pressure and deals with emergency situations as needed
• Normal coordination and/or visual attention to connection with the standard flow of work
• Average working hours with possible non-traditional hours

Specific Duties and Responsibilities:

• Assists in PCCF fundraising events
• Organizes programs, events, and meetings by arranging facilities, issuing information or invitations, coordinating speakers, arranging for food if necessary, and controlling event budget
• Provide secretarial and administrative support for the Executive group including phone and office reception, correspondence, word processing, appointment scheduling, maintaining files and records and assists management staff with daily operations of MVHC
• Collect data, organize and prepare reports as directed by the Executive team
• Schedules company wide use of conference rooms
• Schedules meetings as needed
• Manage office and clinical supply operations by coordinating purchasing and inventory control for the administrative Office
• Develops and maint…