Senior Executive Assistant/Office Manager

Executive Assistant / Office Manager (Temp-to-Hire)

Location: Redwood City, CA

Salary Range: $150k–175k + Bonus (flexible for the right candidate)

Schedule: Hybrid (3–4 days onsite per week)

Our client, an innovative AI-powered technology company, is seeking a highly organized and proactive Senior Executive Assistant & Office Manage r to support multiple senior executives while creating an exceptional in-office experience for employees and visitors. This is a highly visible role that blends executive support, office operations, and workplace hospitality, making it ideal for someone who enjoys being at the center of a collaborative, fast-paced environment. The ideal candidate is resourceful, detail-oriented, and takes pride in anticipating needs, keeping leaders organized, and creating a workplace where people love to come together

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Key Responsibiliti**

**es

Executive Supp**

• ortProvide high-level administrative support to four senior executives, managing complex calendars across multiple time zones while balancing shifting prioriti
• es.Coordinate internal and external meetings, including scheduling, conference room reservations, agendas, and meeting logisti
• cs.Arrange travel and manage expense reporting with accuracy and efficien
• cy.Attend leadership meetings, capture notes, track action items, and help drive follow-throu
• gh.Partner on special projects, including company travel weeks, team-building initiatives, and all-hands meetin

**gs.

Office Management & Workplace Experi**

• enceOversee day-to-day office operations to ensure a seamless, organized, and welcoming environm
• ent.Manage office inventory, kitchen supplies, and workplace essenti
• als.Coordinate daily meals, catering, snacks, and food programs while managing budg
• ets.Build and maintain strong relationships with vendors, facilities partners, and service providers, resolving issues quickly and proactiv
• ely.Communicate office updates, maintenance schedules, and operational changes to employ
• ees.Continuously identify opportunities to improve the office experience and foster an environment where employees enjoy spending time toget

**her.

Qualifica**

• tions5+ years of Executive Assistant experience, preferably supporting multiple senior leaders in a high-growth or fast-paced technology environ
• ment.Experience managing office operations or workplace experience initiatives is highly prefe
• rred.Exceptional organizational skills with the ability to manage competing priorities independe
• ntly.Strong attention to detail and a proactive, solutions-oriented appr
• oach.Excellent communication and interpersonal skills with a polished, professional pres
• ence.Comfortable working onsite and passionate about creating an organized, welcoming workp
• lace.Strong aesthetic sense with an eye for improving office spaces and employee experi
• ence.Proficiency with Google Workspace, Slack, Zoom, and other productivity t
• ools.Positive, dependable, and collaborative, with a “no task is too small” mentality and a genuine passion for supporting ot

**hers.

Why You’ll Love This Oppor**

• tunityJoin a fast-growing AI technology company during an exciting period of g
• rowth.Partner directly with senior leadership and make a meaningful impact across the organiz
• ation.Play a key role in shaping an engaging, collaborative workplace cu
• lture.Enjoy a highly visible position that combines executive partnership with office leade

**rship.

If you’re an experienced Executive Assistant who thrives on organization, enjoys creating exceptional workplace experiences, and loves being the person everyone can count on, we’d love to hear from you. Submit your resume today for immediate conside**

ration!

You can use www.workgrades.com to collect and manage your references for free and share them with us or anyone else you choose. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your reference

*s early.

We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance O*

rdinance.