Executive Assistant

A two-year role supporting the Founder & Creative Director

Reports To: Danielle Frankel Hirsch, Founder & Creative Director

Location: New York City. On-site at the studio, five days per week

Hours: Full-time. Flexibility required for evening events, travel, and time-sensitive matters

Term: Two years, with a defined path into a subsequent role

About the Studio

• Danielle Frankel is a bridal house founded in 2017 by designer Danielle Frankel Hirsch.
• The label works across custom design, ready-to-wear, and traditional wedding dressing within a single house, with an emphasis on craftsmanship and precise construction.

The Role

• A two-year role as Executive Assistant to Danielle Frankel Hirsch, founder and creative director.
• The position requires a candidate who can manage a demanding calendar and operate with executive presence.
• The work is approximately 70% business support and 30% personal support, and the two are closely connected.
• The primary objective is to become the authority on Danielle’s time: to understand how she works,protect her calendar, and ensure her days run without friction.
• The role creates efficiencies across the company and facilitates communication from Danielle to internal teams and external partners.
• Within the first three months, the Executive Assistant is expected to become a trusted and dependable source of support for the creative director.
• Over two years, the Executive Assistant will develop the judgment and standing to carry out these responsibilities with minimal oversight.

Responsibilities

Calendar and Scheduling

• Manage Danielle’s calendar on a daily basis, consolidating professional and personal commitments into a single schedule.
• Triage meeting requests from internal team members, clients, press, partners, andpersonal contacts, and determine priority.
• Apply sound judgment to when time should be held, rescheduled, or declined. Manage transitions throughout the day, including travel time between locations.

Communications

• Read, triage, and prioritize the inbox, escalating only matters that require Danielle’s attention.
• Draft correspondence in Danielle’s voice, with careful attention to tone.
• Manage communications with VIP clients, press, and partners with discretion and professionalism.
• Act as a liaison with the atelier and external partners.

Travel

• Book domestic and international travel, including flights, ground transportation, hotels, and reservations.
• Prepare detailed itineraries, necessary forms, and confirmations in advance.
• Resolve issues when plans change, including rebookings and the replacement of lost documents.

Anticipatory Support

• Develop a thorough understanding of recurring patterns and key relationships in order to anticipate needs.
• Ensure that the logistics surrounding events, including appointments and transportation, are arranged in advance.
• Ask the appropriate questions early so that follow-through is complete.

Personal Support (approximately 30%)

• Manage personal appointments, errands, and household coordination as needed.
• Coordinate holiday planning, personal and business gifting, and related logistics.
• Integrate personal commitments into the work calendar without conflict.

Administrative and Financial

• Manage expense reporting and allocate charges appropriately between personal and business categories.
• Handle forms, applications, and administrative paperwork.
• Maintain confidentiality across all sensitive matters without exception.

Qualifications

• Demonstrated experience managing a complex, high-volume calendar. This is central to the role.
• Executive presence, with the composure and credibility to represent Danielle to senior contacts, clients, and partners.
• Prior experience supporting a founder, executive, or principal, preferably in a fast-paced, high-standards environment.
• A proactive problem solver who takes ownership of tasks and sees them through to completion.
• A fast learner who takes initiative in building their own understanding of the role and the business.
• Resourceful and self-sufficient, able to source answers and resolve questions independently and to involve Danielle only when necessary.
• Exceptional attention to detail.
• Strong command of email, calendar, and the systems required to keep a principal organized.
• Discretion and trustworthiness with confidential matters.
• An interest in fashion, design, or the creative industrie…