Executive Assistant & Operations Coordinator (Part Time)

Executive Assistant & Operations Coordinator (Part-Time)

Location: Manhattan, NY (Hybrid)

Preference: Candidates who live in Manhattan or have an easy commute.

Hours: Flexible based on business needs, with a minimum commitment of approximately 10–15 hours per week. Additional hours may become available as the role and business grow.

Compensation: Starting at $25/hour

About the Role

A creative executive and business owner is seeking a highly organized, proactive Executive Assistant & Operations Coordinator to support the day-to-day operations of a growing creative production business.

This role is ideal for someone who enjoys bringing structure to a fast-paced environment, anticipates needs before they arise, and takes pride in keeping projects, schedules, and priorities moving forward. Every day is different, offering exposure to business operations, production, client management, and creative workflows.

This is an excellent opportunity for someone interested in learning the ins and outs of running a creative production company. You’ll gain hands-on experience working alongside leadership and be exposed to every phase of the production process—from planning and operations to production, post-production, and client delivery.

Responsibilities

* Manage calendars, scheduling, and appointments

* Coordinate meetings, travel, and logistics

* Organize and monitor email correspondence

* Track invoices, expenses, and receipts

* Coordinate with clients, vendors, and freelancers

* Maintain project timelines, task lists, and follow-ups

* Prepare documents, presentations, and spreadsheets

* Conduct research and gather information as needed

* Assist with business operations and production logistics

* Handle occasional administrative tasks and local errands

* Help identify opportunities to improve workflows and organization

Qualifications

* 2+ years of Executive Assistant, Administrative Assistant, Operations, or Project Coordination experience preferred

* Exceptional organizational skills and attention to detail

* Strong written and verbal communication skills

* Self-motivated with the ability to anticipate needs and solve problems independently

* Comfortable managing multiple priorities in a fast-paced environment

* Proficient in Google Workspace and Microsoft Office

* Tech-savvy and eager to learn new tools and systems

* Professional, trustworthy, and able to handle confidential information with discretion

Nice to Have

* Experience in advertising, marketing, production, media, or another creative industry

* Familiarity with project management platforms such as Asana, Notion, Airtable, ClickUp, or Monday.com

* Experience coordinating travel, events, or production logistics

Growth Opportunity

This position offers a unique opportunity to gain firsthand experience in creative production and business operations. The successful candidate will work closely with leadership, gaining insight into how projects are developed, produced, managed, and delivered.

Occasionally, there may be opportunities to assist on production shoots. On days worked on set, compensation will be paid at the applicable production day rate **in place of** the standard hourly rate. This is an ideal opportunity for someone interested in building a career in creative production, production management, operations, or producing while learning directly from experienced industry professionals.

Compensation & Schedule

* Starting at **$25/hour**

* Flexible schedule based on business needs, with a minimum of 10–15 hours per week

* Opportunity for additional hours as the role and business continue to grow

* On production shoot days, compensation will be paid at the applicable production day rate instead of the hourly rate

* Hybrid work environment with occasional in-person meetings or errands in Manhattan

* Long-term opportunity with room for increased responsibility and compensation as the role evolves

Pay: $25.00 - $30.00 per hour

Benefits:

• Flexible schedule

People with a criminal record are encouraged to apply

Education:

• Bachelor’s (Required)

Language:

• English (Required)

Ability to Commute:

• New York, NY 10035 (Required)

Work Location: Hybrid remote in New York, NY 10035