Part Time Admin Assistant - Delanson, NY

GENERAL REQUIREMENTS:

1. A minimum of three (3) years of relevant administrative or related education, training or experience is required, 5 years preferred.

2. Technologically fluent with complete proficiency in the use of Microsoft suite of programs; Word, Excel, PowerPoint, Teams, Outlook, as well as computer programs, browsers, and other available systems to increase efficiencies

3. Experience supporting and reading government contractors Statement of Work (SOW) preferred.

4. Must be a United States citizen.

Good knowledge of business English, spelling, and punctuation; office practices, procedures, documents and contracts.

1. Must maintain confidentiality of all company related information and conducts business in a polite and professional manner.

2. Must be able to work in a fast-paced environment with shifting priorities.

3. Must have excellent organizational and time management skills.

4. Must be able to receive clearance from the Bureau of Alcohol, Tobacco, Firearms and Explosives (BATFE).

5. Must work effectively in an atmosphere of dignity and respect for clients and co-workers.

6. Resourceful and have the able to adapt to change quickly.

7. Ability to remain composed under the pressure of deadlines, critical projects, and crisis management.

JOB DUTIES:

1. Analyze and prioritize requests for meetings, incoming mail, social media and telephone calls to ensure timely review and response; maintain diligent follow-up.

2. Compose and prepare routine correspondence for signature.

3. Independently prepare recurring reports for signature.

4. Collect information, perform an analysis and create graphs for use in management meetings.

5. Must be committed to ISO and the company’s Quality Management System using process approach and risk based thinking methodologies.

6. Shares accountability for the effectiveness of the Quality Management System.

7. Maintain control files of matters in progress and follow up to ensure that actions are completed.

Establish and maintain a variety of files and records

1. Manage, reconcile, submit and file bank statements for the facility.

2. Access and manage monthly facility, utility and services statements.

3. Obey all company work and safety rules.

4. Perform such other duties as may be assigned by Operations Manager

PHYSICAL REQUIREMENTS:

1. Must be able to sit and work at a desk for extended periods of time.